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EDI 848 Material Safety Data Sheet

Functional Group MS

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Safety Data Sheet Transaction Set (848) for use within an Electronic Data Interchange (EDI) environment. The transaction set can be used to communicate chemical characteristics, hazards, and precautions for the safe handling and use of a material. The transaction set is intended to convey the information required for a Material Safety Data Sheet (MSDS) as defined by the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, 29 CFR 1910.1200 in the United States, and Workplace Hazardous Materials Information System (WHIMS) in Canada, and various state, province, and local requirements under right-to-know legislation. The MSDS provides the receiver with detailed information concerning material identity, emergency response, chemical and physical characteristics, toxicology, and industrial hygiene procedures. State and federal law dictate who is obligated to provide the MSDS and to whom it should be issued. In addition, third-party providers or others with no statutory obligation may voluntarily provide an MSDS to anyone. This transaction set allows for transmission of MSDS data in a structured, unstructured, or semi-structured form. CAUTION: With this transaction set, text format is critical due to the MSDS's primary role as a vehicle for hazards communication. The risk if this information is not transmitted clearly and accurately could be harmful to human life, harmful to the environment, could cause mishandling of product, could result in regulatory non-compliance, and could result in liability. Trading partners need to agree on how to interpret, store, and display/print MSDS text, especially text contained in the MSG and SD1 segments. For example, a sender may wish to format text so that one print line is mapped to one MSG segment. Segment terminator and data element delimiter characters shall not appear in any MSDS data. WARNING: Alteration of the original document will occur if the EDI translator or application software converts characters to uppercase. This may adversely affect the appearance, effectiveness, clarity, readability, and communicability of the printed MSDS document.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. Beginning of the Material Safety Data Sheet Transaction Set, to identify the distinct type of report and to transmit key identifying numbers and dates relating to that report

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To specify identifying numbers.

  5. To specify pertinent dates and times

  6. N1 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name and code

    2. To specify additional names or those longer than 35 characters in length

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying numbers.

    6. To identify a person or office to whom administrative communications should be directed

Detail

Position
Segment
Name
Max use
  1. LIN Loop Mandatory
    Repeat 999999
    1. To specify basic item identification data.

      LIN loop is product level. MSS is section level. The first SD1 loop is safety data relating to the section only. The first LX loop is for complex measurements on safety data. CID loop is used to specify product characteristics, components, or complex measurements (i.e., those with environmental parameters). The second SD1 loop is safety data relating to a particular product characteristic or component. The second LX loop is for complex measurements on safety data, which relate to a particular product characteristic or component.
    2. To describe a product or process in coded or free-form format

    3. MSS Loop Optional
      Repeat >1
      1. To identify the report section

        Regulation notifications can be contained in MSS or SD1 or both.
      2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      3. To provide a free form format that would allow the transmission of text information.

        Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SD1 or MSG segments.
      4. SD1 Loop Optional
        Repeat >1
        1. To provide safety data information to recipients of the transaction, including identification of the hazard that the material being described represents, and the organization or party that declared this material to be a hazard or which established exposure limits or other guidelines for that material

          Regulation notifications can be contained in MSS or SD1 or both.
        2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

        3. To provide a free form format that would allow the transmission of text information.

          Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SD1 or MSG segments.
        4. LX Loop Optional
          Repeat >1
          1. To reference a line number in a transaction set.

          2. To specify the general class or specific characteristic upon which test results are being reported or are to be taken

          3. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

      5. CID Loop Optional
        Repeat >1
        1. To specify the general class or specific characteristic upon which test results are being reported or are to be taken

        2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

        3. To provide summary statistics related to a specific collection of test result values.

        4. To describe the nature of the test performed.

        5. To provide a free form format that would allow the transmission of text information.

        6. SD1 Loop Optional
          Repeat >1
          1. To provide safety data information to recipients of the transaction, including identification of the hazard that the material being described represents, and the organization or party that declared this material to be a hazard or which established exposure limits or other guidelines for that material

          2. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

          3. To provide a free form format that would allow the transmission of text information.

          4. LX Loop Optional
            Repeat >1
            1. To reference a line number in a transaction set.

            2. To specify the general class or specific characteristic upon which test results are being reported or are to be taken

            3. To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)

Summary

Position
Segment
Name
Max use
  1. To transmit a hash total for a specific element in the transaction set

    The number of line items (CTT01) is the accumulation of the number of LIN segments. Hash total (CTT02) is not used in this transaction set.
  2. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

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