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Transaction Set
in
X12 Release 003030

850 Purchase Order

Functional Group PO

X12M Supply Chain Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

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Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase OrderMandatory
Max 1
To indicate the beginning of the purchase order transaction set and transmit identifying numbers and dates.
030
Note/Special Instruction
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference Numbers
Max 12
To specify identifying numbers.
060
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
090
Pricing Information
Max 25
To specify pricing information
100
Special Services
Max 25
To specify special conditions or services associated with the purchased product
110
Header Sale Condition
Max 5
To specify general conditions or requirements of the sale
120
Allowance, Charge or Service
Max 10
To specify allowances, charges or services
140
Discount Detail
Max 20
To specify the exact type and terms of various discount information.
145
Installment Information
Max 1
To specify installment billing arrangement
150
Date/Time Reference
Max 10
To specify pertinent dates and times
160
Lead Time
Max 12
To specify lead time for availability of products and services.
180
Item Identification
Max 5
To specify basic item identification data.
If segment LIN is used, do not use LIN01.
185
Service Characteristic Identification
Max 2
To specify service characteristic data
190
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
200
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
210
Paperwork
Max 25
To identify the type and transmission of paperwork or supporting information
220
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading and unloading requirements.
230
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight and quantity.
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier, sequence of routing and to provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier.
260
Carrier Details (Special Handling or Hazardous Materials or Both)
Max 5
To specify transportation special handling requirements or hazardous materials information or both
270
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
280
Restrictions/ Conditions
Max 5
To specify restrictions/conditions (such as shipping, ordering)
N9 Loop
Repeat 1000
290
Reference Number
Max 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
300
Message Text
Max 1000
To provide a free form format that would allow the transmission of text information.
N1 Loop
Repeat 200
310
Name
Max 1
To identify a party by type of organization, name and code
320
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
330
Address Information
Max 2
To specify the location of the named party
340
Geographic Location
Max 1
To specify the geographic place of the named party
345
Real Estate Property ID Component
Max 3
To define types and values for geographic location of real estate property
350
Reference Numbers
Max 12
To specify identifying numbers.
360
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
370
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
380
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight and quantity.
390
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier, sequence of routing and to provide transit time information
400
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier.
410
Carrier Details (Special Handling or Hazardous Materials or Both)
Max 5
To specify transportation special handling requirements or hazardous materials information or both
420
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading and unloading requirements.

Detail

Sequence
Segment
Name
Max use
PO1 Loop
Repeat 100000
010
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
PO102 is required
018
Service Characteristic Identification
Max 5
To specify service characteristic data
020
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
030
Additional Item Detail
Max 25
To specify additional item related data involving variations in normal price/quantity structure.
040
Pricing Information
Max 25
To specify pricing information
049
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
PID Loop
Repeat 1000
050
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
060
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
070
Paperwork
Max 25
To identify the type and transmission of paperwork or supporting information
080
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading and unloading requirements.
090
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights and dimensions relating to the item.
100
Reference Numbers
Max 12
To specify identifying numbers.
110
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
120
Special Services
Max 25
To specify special conditions or services associated with the purchased product
130
Allowance, Charge or Service
Max 10
To specify allowances, charges or services
140
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
160
Discount Detail
Max 20
To specify the exact type and terms of various discount information.
165
Installment Information
Max 1
To specify installment billing arrangement
170
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
190
Destination Quantity
Max 500
To specify destination and quantity detail.
200
Additional Item Data
Max 5
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities.
210
Date/Time Reference
Max 10
To specify pertinent dates and times
220
Lead Time
Max 12
To specify lead time for availability of products and services.
230
Line Item Schedule
Max 200
To specify the data for scheduling a specific line item.
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
235
Commodity
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
240
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight and quantity.
250
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier, sequence of routing and to provide transit time information
260
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier.
270
Carrier Details (Special Handling or Hazardous Materials or Both)
Max 5
To specify transportation special handling requirements or hazardous materials information or both
280
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
290
Monetary Amount
Max 1
To indicate the total monetary amount.
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
N9 Loop
Repeat 1000
330
Reference Number
Max 1
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
340
Message Text
Max 1000
To provide a free form format that would allow the transmission of text information.
N1 Loop
Repeat 200
350
Name
Max 1
To identify a party by type of organization, name and code
360
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
370
Address Information
Max 2
To specify the location of the named party
380
Geographic Location
Max 1
To specify the geographic place of the named party
385
Real Estate Property ID Component
Max 3
To define types and values for geographic location of real estate property
390
Reference Numbers
Max 12
To specify identifying numbers.
400
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
410
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
420
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight and quantity.
430
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier, sequence of routing and to provide transit time information
440
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier.
450
Carrier Details (Special Handling or Hazardous Materials or Both)
Max 5
To specify transportation special handling requirements or hazardous materials information or both
460
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading and unloading requirements.
SLN Loop
Repeat 1000
470
Subline Item Detail
Max 1
To specify product subline detail item data
480
Service Characteristic Identification
Max 5
To specify service characteristic data
490
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
500
Additional Item Detail
Max 104
To specify additional item related data involving variations in normal price/quantity structure.
505
Commodity
Max 2
To identify a commodity or a group of commodities or a tariff page commodity
510
Allowance, Charge or Service
Max 10
To specify allowances, charges or services
520
Date/Time Reference
Max 10
To specify pertinent dates and times
N1 Loop
Repeat 10
530
Name
Max 1
To identify a party by type of organization, name and code
540
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
550
Address Information
Max 2
To specify the location of the named party
560
Geographic Location
Max 1
To specify the geographic place of the named party
570
Real Estate Property ID Component
Max 3
To define types and values for geographic location of real estate property
580
Reference Numbers
Max 12
To specify identifying numbers.
590
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed

Summary

Sequence
Segment
Name
Max use
010
Transaction TotalsMandatory
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
020
Monetary Amount
Max 1
To indicate the total monetary amount.
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.