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Transaction Set
in
X12 Release 003030

858 Shipment Information

Functional Group SI

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment For Data Correction Or Change
Max 1
To transmit identifying numbers, dates and other basic data relating to the transaction set.
030
General Shipment InformationMandatory
Max 1
To transmit identification numbers and other basic shipment data
040
Rail Shipment Information
Max 1
To transmit rail-specific shipment data
050
Release
Max 1
To indicate that the equipment is or is not to be released.
060
Reference Number
Max 30
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
065
Cargo Manifest
Max 3
To identify specific flight or voyage information for multimodal shipments.
070
Authentication
Max 4
To specify the authority for authorizing an action and the date authentication is made
080
Priority
Max 1
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
090
Currency
Max 1
To specify the currency being used in the transaction set
110
Date/Time
Max 10
To specify pertinent dates and times
120
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
130
Cross-Reference Equipment
Max 999
To cross-reference additional equipment to a primary piece of equipment.
140
Origin Station
Max 1
To identify the rail origin of this shipment.
150
Destination Station
Max 1
To identify the rail destination of this shipment.
160
Route Information (Air)
Max 1
To specify airline and airport routing sequences
170
Route Information
Max 13
To specify carrier and routing sequences and details
175
Route Information - Motor
Max 13
To specify carrier and routing sequences and details.
180
Port
Max 5
Contractual or operational port or point relevant to the movement of the cargo.
190
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
200
Special Handling Instructions
Max 20
To specify special handling instructions in coded or free-form format
201
Protective Service Instructions
Max 5
To specify mechanical protective service and ventilation instructions.
210
Special Services
Max 6
To identify forms of unitization, liability issues and special services.
220
Empty Car Disposition - Pended Destination Consignee
Max 1
To identify the party receiving the empty car
230
Empty Car Disposition - Pended Destination City
Max 1
To specify the geographic place of named party receiving the empty car
250
Insurance
Max 1
To specify details related to insurance
260
Sales/Delivery Terms
Max 1
To state terms and dates
270
Tariff Reference
Max 30
To reference details of the tariff used to arrive at applicable rates or charge
280
Note/Special Instruction
Max 30
To transmit information in a free-form format, if necessary, for comment or special instruction
290
Pro Forma - B13 Information
Max 1
This segment is used to specify proforma invoice and B13 Canadian Customs Export Declaration information, required by U. S. and Canadian customs.
300
Canadian Grain Information
Max 1
To transmit the transportation and distribution requirements of grain at Canadian ports.
N7 Loop
Repeat 600
330
Equipment Details
Max 1
To identify the equipment.
335
Cross-Reference Equipment
Max 30
To cross-reference additional equipment to a primary piece of equipment.
340
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals.
350
Equipment Ordered
Max 1
To specify carrier equipment.
360
Reference Numbers
Max 5
To specify identifying numbers.
370
Intermodal Chassis Equipment
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights and ownership
380
Motor Vehicle Control
Max 21
To define motor vehicle identification and logistics.
N1 Loop
Repeat 12
390
Name
Max 1
To identify a party by type of organization, name and code
400
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
410
Address Information
Max 2
To specify the location of the named party
420
Geographic Location
Max 1
To specify the geographic place of the named party
430
Reference Numbers
Max 12
To specify identifying numbers.
440
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
S5 Loop
Repeat 50
450
Stop Off Details
Max 1
To specify stop-off details in terms of weight, quantity and volume.
460
Date/Time
Max 6
To specify pertinent dates and times
470
Reference Number
Max 10
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
480
Special Services
Max 6
To identify forms of unitization, liability issues and special services.
N1 Loop
Repeat 5
490
Name
Max 1
To identify a party by type of organization, name and code
500
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
510
Address Information
Max 2
To specify the location of the named party
520
Geographic Location
Max 1
To specify the geographic place of the named party
530
Reference Numbers
Max 12
To specify identifying numbers.
540
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat 999
010
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set.
020
Equipment Details
Max 1
To identify the equipment.
030
Cross-Reference Equipment
Max 1
To cross-reference additional equipment to a primary piece of equipment.
040
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals.
050
Equipment Ordered
Max 1
To specify carrier equipment.
060
Reference Numbers
Max 5
To specify identifying numbers.
070
Intermodal Chassis Equipment
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights and ownership
080
Motor Vehicle Control
Max 24
To define motor vehicle identification and logistics.
090
Tariff Reference
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
100
Reference Number
Max 10
To transmit identifying numbers and descriptive information as specified by the reference number qualifier
110
Export License
Max 6
To transmit information contained on an export license
120
Import License
Max 1
To transmit import license number and effective dates
130
Description, Marks and Numbers
Max 10
To specify the line item in terms of description, quantity, packaging, and marks and numbers.
131
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
132
Hazardous Classification Information
Max 6
To specify the hazardous classification, placard notation and endorsement information.
133
Hazardous Material Identifying Reference Numbers
Max 1
To transmit specific hazardous material reference numbers.
134
Hazardous Certification
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification.
L0 Loop
Repeat 10
140
Line Item - Quantity and Weight
Max 1
To specify quantity, weight, volume and type of service for a line item including applicable ``quantity/rate-as'' data.
150
Rate and Charges
Max 20
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
160
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001.)
LH1 Loop
Repeat 100
170
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity.
180
Hazardous Classification Information
Max 4
To specify the hazardous classification, placard notation and endorsement information.
If the hazardous endorsement (LH204) is ``NONE'', then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
190
Hazardous Material Shipping Name
Max 12
To specify the hazardous material shipping name and additional descriptive requirements.
191
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
192
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
200
Canadian Dangerous Requirements
Max 1
To specify additional Canadian Transport Goods Directorate requirements covering transportation of dangerous commodities in Canada.
201
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
210
Hazardous Material Identifying Reference Numbers
Max 10
To transmit specific hazardous material reference numbers.
All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.
215
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
220
Empty Equipment Hazardous Material Information
Max 1
To specify the "last contained" hazardous shipping name, placard notation and reference numbers for empty equipment.
When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.

Summary

Sequence
Segment
Name
Max use
010
Total Weight and Charges
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.