CRS Course Record

To provide the receiving institution or organization with information about courses taken and the status of those courses

Position
Element
Name
Type
Requirement
Min
Max
Repeat
CRS-01
Basis for Academic Credit Code
Identifier (ID)
Mandatory
1
1
-
Code indicating how academic credit was granted by an institution or earned by a student.
CRS-02
Academic Credit Type Code
Identifier (ID)
Optional
1
1
-
Code indicating the type of credit used (awarded) by the sending institution.
CRS-03
Quantity
Decimal number (R)
Optional
1
15
-
Numeric value of quantity.
CRS03 is either the value of the course or the credits attempted, while CRS04 is the credits earned by the student for the course.
CRS-04
Quantity
Decimal number (R)
Optional
1
15
-
Numeric value of quantity.
CRS-05
Academic Grade Qualifier
Identifier (ID)
Conditional
1
3
-
The grading scale used by an academic institution for an academic course.
P0506: If either CRS-05 or CRS-06 is present, then the other is required
CRS-06
Academic Grade
String (AN)
Conditional
1
3
-
This indicates the grade that a student received for participation in an academic course.
CRS-07
Yes/No Condition or Response Code
Identifier (ID)
Optional
1
1
-
Code indicating a Yes or No condition or response.
CRS07 indicates if the course is a special honors course. A ``Y'' indicates that the course is designated as an honors course.
CRS-08
Academic Grade or Course Level Code
Identifier (ID)
Optional
1
2
-
Code indicating the level or type or both, of work which is reflected in the grade average and the credit hours.
CRS-09
Course Repeat or No Count Indicator Code
Identifier (ID)
Optional
1
1
-
Code indicating when an academic course has been repeated by a student and how that repeat is to be computed in the student's academic grade average.
CRS-10
Identification Code Qualifier
Identifier (ID)
Conditional
1
2
-
Code designating the system/method of code structure used for Identification Code (67).
P1011: If either CRS-10 or CRS-11 is present, then the other is required
CRS10 and CRS11 are the content area of the course.
CRS-11
Identification Code
String (AN)
Conditional
2
17
-
Code identifying a party or other code.
CRS-12
Academic Quality Points
N2
Optional
2
5
-
This is the number of academic quality (or grade) points earned by the student for participation in a course.
CRS-13
Level of Student or Test Code
Identifier (ID)
Optional
2
2
-
Code identifying level of course, test, or student.
CRS-14
Name
String (AN)
Optional
1
35
-
Free-form name.
CRS14 and CRS15 refer to the course alpha prefix and number, respectively. These are the course numbers.
CRS-15
Reference Number
String (AN)
Optional
1
30
-
Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier.
CRS-16
Name
String (AN)
Optional
1
35
-
Free-form name.
CRS16 is the course title.
CRS-17
Number of Days
Numeric (N0)
Optional
1
3
-
Count of days.
CRS17 and CRS18 are the student's days attended and days absent in the course, respectively.
CRS-18
Number of Days
Numeric (N0)
Optional
1
3
-
Count of days.
CRS-19
Date
Date (DT)
Optional
6
6
-
Date (YYMMDD).
CRS19 is the date the student dropped the course.
CRS-20
Override Academic Course Source Code
Identifier (ID)
Optional
2
2
-
Code indicating the source of academic credit if not from the sending educational institution.
CRS20 indicated if the course was taken as a transfer course at another institution or under the auspices of another institution covered by reciprocal agreement between the participating institutions.

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