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EDI 214 Transportation Carrier Shipment Status Message

Functional Group QM

X12I Transportation Subcommittee

This Draft Standard for Trial Use contains the format and establishes the data contents of the Transportation Carrier Shipment Status Message Transaction Set (214) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used by a transportation carrier to provide shippers, consignees, and their agents with the status of shipments in terms of dates, times, locations, route, identifying numbers, and conveyance.

What is an EDI 214?

An EDI 214 Shipment Status Message communicates the current progress of a given shipment or group of shipments from a carrier to a third-party. It contains information about the shipment's current location (MS1 segment), current status (AT7 segment) and tracking number (B10 segment).

How is an EDI 214 used?

For example, Carrier A sends Vendor B EDI 214 Shipment Status Messages every time the shipment is scanned at a new facility en route to the final destination. This allows Vendor B to update their customer on the delivery status of their order.

Heading

Position

Segment

Name

Max use

010Transaction Set HeaderMandatory->Max 1
To indicate the start of a transaction set and to assign a control number
020Beginning Segment for Status, Discrepancy, and Appointment ScheduleMandatory->Max 1
To transmit identifying numbers and other basic data relating to the transaction set
025Set PurposeMandatory->Max 1
To allow for positive identification of transaction set purpose
The B2A indicates that the transaction set describes single shipment statuses using loop 0200 or a conveyance manifest using loop 0400. Code SS shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data on a single shipment. Code TM shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data on a trailer (conveyance) manifest. Code S1 shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data from a small package carrier, single package per customer. Code S2 shall be used in B2A02 to identify that transaction set 214 is being used to transmit status data from a small package carrier, multiple packages per customer.
030Reference IdentificationOptional->Max 300
To transmit identifying information as specified by the Reference Identification Qualifier
035Marks and NumbersOptional->Max 9999
To indicate identifying marks and numbers for shipping containers
040RemarksOptional->Max 10
To transmit information in a free-form format for comment or special instruction
0100 Loop Optional
Repeat 10
1. 050NameMandatory->Max 1
  To identify a party by type of organization, name, and code
2. 060Additional Name InformationOptional->Max 1
  To specify additional names or those longer than 35 characters in length
3. 070Address InformationOptional->Max 2
  To specify the location of the named party
4. 080Geographic LocationOptional->Max 1
  To specify the geographic place of the named party
5. 090ContactOptional->Max 1
  To identify a person or office to whom communications should be directed
6. 100Date/TimeOptional->Max 1
  To specify pertinent dates and times
7. 110Reference IdentificationOptional->Max 10
  To transmit identifying information as specified by the Reference Identification Qualifier
120Route Information - MotorOptional->Max 12
To specify carrier and routing sequences and details
0200 Loop Optional
Repeat 9999
1. 130Assigned NumberMandatory->Max 1
  To reference a line number in a transaction set
  Loop 0200 shall only be used to transmit single shipment statuses. Either the 0200 loop or the 0400 loop may be used, but not both.
2. 140Status DetailsOptional->Max 10
  To specify the status of the shipment in terms of dates, time, reference numbers, and location
3. 150Reference IdentificationOptional->Max 10
  To transmit identifying information as specified by the Reference Identification Qualifier
4. 155Marks and NumbersOptional->Max 9999
  To indicate identifying marks and numbers for shipping containers
5. 160Lading Exception CodeOptional->Max 10
  To specify the status of the shipment in terms of lading exception information
6. 170RemarksOptional->Max 10
  To transmit information in a free-form format for comment or special instruction
7. 180Special Handling InstructionsOptional->Max 10
  To specify special handling instructions in coded or free-form format
8. 190SignatureOptional->Max 1
  To transmit an electronic identity
9. 200Shipment DetailsOptional->Max 10
  To specify the total shipment in terms of weight, lading quantity, amount due and service information
10. 0210 Loop Optional
  Repeat 999999
  1. 210Carton (Package) DetailMandatory->Max 1
    To transmit identifying codes, weights, and other related information related to an individual carton (package)
    Loops 0210 and 0211 shall be used in conjunction with loop 0200 to convey status for small package carrier shipments. Code S1 shall be used in B2A02 to indicate that the above conditions are present in the transaction set.
  2. 220Reference IdentificationOptional->Max 20
    To transmit identifying information as specified by the Reference Identification Qualifier
  3. 230Status DetailsOptional->Max 10
    To specify the status of the shipment in terms of dates, time, reference numbers, and location
  4. 240Individual or Organizational NameOptional->Max 1
    To supply the full name of an individual or organizational entity
  5. 250Lading Exception CodeOptional->Max 10
    To specify the status of the shipment in terms of lading exception information
  6. 260Shipment DetailsOptional->Max 1
    To specify the total shipment in terms of weight, lading quantity, amount due and service information
  7. 265Marks and NumbersOptional->Max 9999
    To indicate identifying marks and numbers for shipping containers
  8. 0211 Loop Optional
    Repeat 999999
    270NameMandatory->Max 1
    To identify a party by type of organization, name, and code
    280Additional Name InformationOptional->Max 1
    To specify additional names or those longer than 35 characters in length
    290Address InformationOptional->Max 3
    To specify the location of the named party
    300Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    310Reference IdentificationOptional->Max 10
    To transmit identifying information as specified by the Reference Identification Qualifier
11. 0230 Loop Optional
  Repeat 999999
  1. 320Purchase Order ReferenceMandatory->Max 1
    To provide reference to a specific purchase order
  2. 0231 Loop Optional
    Repeat 999999
    330NameMandatory->Max 1
    To identify a party by type of organization, name, and code
    340Additional Name InformationOptional->Max 1
    To specify additional names or those longer than 35 characters in length
    350Address InformationOptional->Max 2
    To specify the location of the named party
    360Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    370Reference IdentificationOptional->Max 10
    To transmit identifying information as specified by the Reference Identification Qualifier
  3. 0233 Loop Optional
    Repeat 999999
    380Carton (Package) DetailMandatory->Max 1
    To transmit identifying codes, weights, and other related information related to an individual carton (package)
    390Reference IdentificationOptional->Max 20
    To transmit identifying information as specified by the Reference Identification Qualifier
    400Status DetailsOptional->Max 10
    To specify the status of the shipment in terms of dates, time, reference numbers, and location
    405Marks and NumbersOptional->Max 9999
    To indicate identifying marks and numbers for shipping containers
12. 0250 Loop Optional
  Repeat 999999
  1. 410Shipment Purchase Order DetailMandatory->Max 1
    To specify the purchase order details for a shipment
  2. 420Destination QuantityOptional->Max 10
    To specify destination and quantity detail
0400 Loop Optional
Repeat 999999
1. 430Reference IdentificationMandatory->Max 1
  To specify identifying information
  Loop 0400 shall only be used to transmit a conveyance manifest. Either the 0200 loop or the 0400 loop may be used, but not both.
2. 440Status DetailsOptional->Max 1
  To specify the status of the shipment in terms of dates, time, reference numbers, and location
  All of the status information contained in the Q5 segment in loop 0400 is applicable to all shipments contained in this manifest.
3. 445Shipment DetailsOptional->Max 1
  To specify the total shipment in terms of weight, lading quantity, amount due and service information
4. 450Seal NumbersOptional->Max 1
  To record seal numbers used and the organization that applied the seals
5. 460Date/TimeOptional->Max 5
  To specify pertinent dates and times
6. 470Equipment DetailsOptional->Max 1
  To identify the equipment
7. 0410 Loop Optional
  Repeat 9999
  1. 480Assigned NumberMandatory->Max 1
    To reference a line number in a transaction set
  2. 490Reference IdentificationOptional->Max 10
    To transmit identifying information as specified by the Reference Identification Qualifier
  3. 500Transportation Carrier IdentificationOptional->Max 1
    To transmit the identifying SCAC code and effective date for the data in the transaction set
    The BLR segment is used in transaction set 214 to transmit the origin carrier SCAC.
  4. 505Shipment DetailsOptional->Max 1
    To specify the total shipment in terms of weight, lading quantity, amount due and service information
  5. 510Marks and NumbersOptional->Max 300
    To indicate identifying marks and numbers for shipping containers
  6. 520Date/TimeOptional->Max 5
    To specify pertinent dates and times
  7. 530Trailer Shipment DetailsOptional->Max 1
    To specify details of shipments on a trailer
    For use of segment TSD within transaction set 214 the following codes will be used in data element 219; 1 - First quarter of the trailer, 2 - Second quarter of the trailer, 3 - Third quarter of the trailer, 4- Fourth quarter of the trailer.
  8. 0412 Loop Optional
    Repeat 999999
    540Shipment Purchase Order DetailMandatory->Max 1
    To specify the purchase order details for a shipment
    550Destination QuantityOptional->Max 9999
    To specify destination and quantity detail
  9. 0414 Loop Optional
    Repeat 1
    560NameMandatory->Max 1
    To identify a party by type of organization, name, and code
    570Additional Name InformationOptional->Max 1
    To specify additional names or those longer than 35 characters in length
    580Address InformationOptional->Max 2
    To specify the location of the named party
    590Geographic LocationOptional->Max 1
    To specify the geographic place of the named party
    600Reference IdentificationOptional->Max 5
    To transmit identifying information as specified by the Reference Identification Qualifier
610Transaction Set TrailerMandatory->Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)