EDI

API DocsTerminal
NEW!
Programmatically translate EDI to JSON with the EDI Core REST API
Get started in minutes →
Transaction Set
in
X12 Release 004010

130 Student Educational Record (Transcript)

Functional Group ED

This Draft Standard for Trial Use contains the format and establishes the data contents of a Student Educational Record (Transcript) Transaction Set (130) for use within the context of an Electronic Data Interchange (EDI) environment. The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions. The transcript may be sent to other educational institutions, to other agencies, or to prospective or current employers. When a student transfers from one educational institution to another, it is essential that the student's prior educational record be made available to the institution to which the student wishes to transfer. For students in Pre-Kindergarten through Grade 12, prompt records transfer will assist receiving schools in making an appropriate initial educational placement of student. It is important that this information be available on a timely basis. In some cases for post-secondary students, it is this record which determines whether the student will be accepted at the receiving institution. In all cases, it is important to know what course work the student has already completed so that the student may be properly placed in courses and educational programs at the next institution. When a student seeks employment or wishes to inform another agency of the student's academic accomplishments, the student transcript may be sent to a prospective employer, branch of the military, or another government agency. The student transcript contains personal history and identifying information about the student, the current academic status, dates of attendance, courses completed with grades earned, degrees and diplomas awarded, health information (Pre-Kindergarten through Grade 12 only), and testing information.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
030
Educational Record PurposeMandatory
Max 1
To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent
The ERP segment is used to indicate what type of student record is being sent.
040
Reference IdentificationMandatory
Max 10
To specify identifying information
The REF segment includes the student identification numbers.
050
Demographic Information
Max 1
To supply demographic information
060
Language Use
Max >1
To specify language, type of usage, and proficiency or fluency
065
Additional Individual Demographic Information
Max 2
To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student
066
Date or Time or Period
Max 1
To specify any or all of a date, a time, or a time period
067
Requirement, Attribute, and Proficiency
Max 10
To identify requirements, attributes, and proficiencies of students and/or courses
070
Previous College
Max 30
To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience
080
Note/Special Instruction
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
N1 Loop
Repeat 2
110
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the sending and receiving institutions.
120
Additional Name Information
Max 1
To specify additional names or those longer than 35 characters in length
130
Address Information
Max 1
To specify the location of the named party
140
Geographic Location
Max 1
To specify the geographic place of the named party
150
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
IN1 Loop
Repeat 15
160
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 and IN2 segments indicate the name(s) of the student or other individual agency.
165
Employment Position
Max 5
To describe employment position
170
Individual Name Structure ComponentsMandatory
Max 10
To sequence individual name components for maximum specificity
N3 Loop
Repeat 5
180
Address Information
Max 1
To specify the location of the named party
190
Geographic Location
Max 1
To specify the geographic place of the named party
195
Administrative Communications Contact
Max 10
To identify a person or office to whom administrative communications should be directed
200
Reference Identification
Max 10
To specify identifying information
210
Note/Special Instruction
Max 1
To transmit information in a free-form format, if necessary, for comment or special instruction
SST Loop
Repeat 500
220
Student Academic Status
Max 1
To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation
230
Entry and Exit Information
Max 1000
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
The occurrence of the SSE segment indicates the dates of the PreKindergarten - Grade 12 student's entry and exit from the school or school district.
240
Name
Max 1
To identify a party by type of organization, name, and code
250
Address Information
Max 1
To specify the location of the named party
260
Geographic Location
Max 1
To specify the geographic place of the named party
ATV Loop
Repeat 100
265
Student Activities and Awards
Max 1
To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications
267
Date or Time or Period
Max 2
To specify any or all of a date, a time, or a time period
The DTP segments indicate the beginning and ending dates for involvement in an activity or the date the award or honor was granted.
TST Loop
Repeat >1
270
Test Score Record
Max 1
To provide information about national, regional, state, or local tests that a student has taken
SBT Loop
Repeat >1
280
Subtest
Max 1
To provide information about subtests that the student has taken
290
Test Scores
Max 3
To provide scores on tests that a student has taken
300
Note/Special Instruction
Max 2
To transmit information in a free-form format, if necessary, for comment or special instruction
SUM Loop
Repeat 5
310
Academic Summary
Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
320
Note/Special Instruction
Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat 1
010
Assigned Number
Max 1
To reference a line number in a transaction set
020
Health Screening
Max 10
To provide the receiving school district with information about health screening activities
030
Immunization Status Code
Max 1000
To provide the receiving school district or postsecondary institution with a notice of the immunization status of the student
HC Loop
Repeat 1000
040
Health Condition
Max 1
To provide the receiving district with notice of the student's health condition status
050
Name
Max 1
To identify a party by type of organization, name, and code
060
Additional Name Information
Max 1
To specify additional names or those longer than 35 characters in length
070
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
080
Address Information
Max 1
To specify the location of the named party
090
Geographic Location
Max 1
To specify the geographic place of the named party
SP Loop
Repeat 30
100
Special Program
Max 1
To provide the receiving educational institution or agency with information concerning the student's participation in special education programs or other programs and services
110
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
120
Address Information
Max 1
To specify the location of the named party
130
Geographic Location
Max 1
To specify the geographic place of the named party
140
Note/Special Instruction
Max 1
To transmit information in a free-form format, if necessary, for comment or special instruction
The NTE segment provides additional information about special programs.
OPS Loop
Repeat 10
150
Program Subject Area and Eligibility
Max 1
To provide the receiving educational institution or agency with information about the student's eligibility and participation in selected subject areas within other programs
The OPS segment provides subject area and other information for the special program identified in the SP segment.
160
Placement Criteria
Max 2
To provide receiving educational institution or agency with information concerning the placement criteria and/or status of the student in a program
The OPX segment provides reasons for placing/removing the student in/from the program or subject area.
170
Date or Time or Period
Max 10
To specify any or all of a date, a time, or a time period
The DTP segment provides dates associated with the program or subject area.
SES Loop
Repeat 1000
180
Academic Session Header
Max 1
To identify the particular academic session in which the activity which follows took place
185
Entry and Exit Information
Max 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
190
Note/Special Instruction
Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction
200
Name
Max 1
To identify a party by type of organization, name, and code
The N1, N3, and N4 segments specify the override institution.
210
Address Information
Max 1
To specify the location of the named party
220
Geographic Location
Max 1
To specify the geographic place of the named party
SUM Loop
Repeat 5
230
Academic Summary
Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
This SUM segment is for the summary for the academic session.
240
Note/Special Instruction
Max 5
To transmit information in a free-form format, if necessary, for comment or special instruction
CRS Loop
Repeat 50
250
Course Record
Max 1
To provide the receiving institution or organization with information about courses taken and the status of those courses
260
Reference Identification
Max 5
To specify identifying information
270
Supplemental Course Data
Max 1
To provide supplemental information on a course or a particular instance of a course
271
Language Use
Max 10
To specify language, type of usage, and proficiency or fluency
272
Requirement, Attribute, and Proficiency
Max 5
To identify requirements, attributes, and proficiencies of students and/or courses
280
Note/Special Instruction
Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction
290
Name
Max 1
To identify a party by type of organization, name, and code
The N1 and N4 segments specify the override institution.
300
Geographic Location
Max 1
To specify the geographic place of the named party
MKS Loop
Repeat 10
305
Marks Awarded
Max 1
To provide additional information to the receiving institution about the marks, or series of marks, a student was awarded in a particular course
306
Language Use
Max 1
To specify language, type of usage, and proficiency or fluency
DEG Loop
Repeat 10
310
Degree Record
Max 1
To provide the receiving institution or agency notice of academic awards made to the student whose record is being transmitted
320
Academic Summary
Max 5
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
This SUM segment is for the summary for the degree.
330
Field of Study
Max 30
To provide the receiving institution or agency with information about a course or field of study associated with an academic program
335
Name
Max 1
To identify a party by type of organization, name, and code
The N1 segment specifies the institution awarding the degree.
340
Note/Special Instruction
Max 30
To transmit information in a free-form format, if necessary, for comment or special instruction
350
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.