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Transaction Set
in
X12 Release 004010

304 Shipping Instructions

Functional Group SO

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipment Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Shipment Information TransactionMandatory
Max 1
To transmit basic data relating to shipment information
030
Set Purpose
Max 1
To allow for positive identification of transaction set purpose
040
Authentication
Max 2
To specify the authority for authorizing an action and the date authentication is made
050
Shipment Type Information
Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment
060
Beyond Routing
Max 1
To specify routing of a beyond point
070
Compensation Information
Max 1
To convey brokerage, freight forwarder compensation, and other compensation information related to shipments
080
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
085
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
090
Vessel Identification
Max 2
To provide vessel details and voyage number
100
Vessel Schedule
Max 1
To transmit vessel scheduling information
110
Letter of Credit Reference
Max 1
To transmit letter of credit details
115
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
M1 Loop
Repeat 5
120
Insurance
Max 1
To specify details related to insurance
125
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
130
Sales/Delivery Terms
Max 1
To state terms and dates
140
Bank ID
Max 1
To specify data required for electronic payment
156
Date/Time Reference
Max 20
To specify pertinent dates and times
N1 Loop
Repeat 100
160
Name
Max 1
To identify a party by type of organization, name, and code
170
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
180
Address Information
Max 2
To specify the location of the named party
190
Geographic Location
Max 1
To specify the geographic place of the named party
195
Contact
Max 3
To identify a person or office to whom communications should be directed
R4 Loop
Repeat 20
200
Port or Terminal
Max 1
Contractual or operational port or point relevant to the movement of the cargo
210
Date/Time Reference
Max 15
To specify pertinent dates and times
216
Route Information with Preference
Max 25
To specify the responsibilities and carrier preference
220
Route Information
Max 13
To specify carrier and routing sequences and details
230
Remarks
Max 12
To transmit information in a free-form format for comment or special instruction
240
Business Instructions and Reference Number
Max 99
To specify instructions in this business relationship or a reference number
250
Special Handling Instructions
Max 6
To specify special handling instructions in coded or free-form format
260
Description, Marks and Numbers
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
270
Export License
Max 25
To transmit information contained on an export license
280
Import License
Max 5
To transmit import license number and effective dates
C8 Loop
Repeat 20
290
Certifications and Clauses
Max 1
To specify applicable certifications and clauses
295
Certifications Clauses Continuation
Max 5
To specify additional applicable certifications and clauses
300
Supplementary Information
Max 10
To provide processible supplementary information

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat 999
010
Assigned Number
Max 1
To reference a line number in a transaction set
020
Container Details
Max 10
To specify container information and transportation service to be used
N7 Loop
Repeat 999
030
Equipment Details
Max 1
To identify the equipment
035
Quantity
Max 1
To specify quantity information
038
Measurement
Max 1
To describe physical dimensions and quantities
040
Equipment Environment
Max 1
To describe the operating environment of the equipment
050
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals
055
Seal Number Replacement
Max 100
To provide an audit trail of seal number changes
060
Equipment and Temperature
Max 1
To relate equipment type and required temperatures
062
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
L1 Loop
Repeat 20
070
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
080
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
100
Tariff Reference
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
110
Export License
Max 25
To transmit information contained on an export license
120
Import License
Max 5
To transmit import license number and effective dates
130
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
H1 Loop
Repeat 10
135
Hazardous Material
Max 1
To specify information relative to hazardous material
137
Additional Hazardous Material Description
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
140
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
141
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
142
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
143
Freeform Hazardous Material Information
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
144
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
145
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
146
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
147
Hazardous Material Identifying Reference Numbers
Max 5
To transmit specific hazardous material reference numbers
148
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
151
Business Instructions and Reference Number
Max 100
To specify instructions in this business relationship or a reference number
160
Remarks
Max 10
To transmit information in a free-form format for comment or special instruction
PO4 Loop
Repeat 100
162
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 162 is mutually exclusive with the use of the PO4 loop in Table 2 Position 172 in a single iteration of the LX loop.
164
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
166
Marks and Numbers
Max 5
To indicate identifying marks and numbers for shipping containers
168
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
L0 Loop
Repeat 120
170
Line Item - Quantity and Weight
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
171
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PO4 Loop
Repeat 100
172
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 172 is mutually exclusive with the use of the PO4 loop in Table 2 Position 162 in a single iteration of the LX loop.
173
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
174
Marks and Numbers
Max 5
To indicate identifying marks and numbers for shipping containers
175
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
176
Quantity
Max 5
To specify quantity information
The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
177
Measurement
Max 1
To describe physical dimensions and quantities
178
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
PAL Loop
Repeat 3
179
Pallet Information
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
181
Quantity
Max 1
To specify quantity information
CTP Loop
Repeat 1
183
Pricing Information
Max 1
To specify pricing information
184
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
185
Description, Marks and Numbers
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
187
Item Identification
Max 1
To specify basic item identification data
190
Alternate Lading Description
Max 20
To provide lading description beyond what is required for rating and billing purposes
195
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
197
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
L1 Loop
Repeat 20
200
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
210
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
230
Tariff Reference
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
SAC Loop
Repeat 10
235
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
236
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
L9 Loop
Repeat 10
237
Charge Detail
Max 1
To specify special charge code and the associated monetary amount
238
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
240
Export License
Max 25
To transmit information contained on an export license
250
Import License
Max 5
To transmit import license number and effective dates
C8 Loop
Repeat 20
260
Certifications and Clauses
Max 1
To specify applicable certifications and clauses
261
Certifications Clauses Continuation
Max 5
To specify additional applicable certifications and clauses
265
Supplementary Information
Max 10
To provide processible supplementary information
H1 Loop
Repeat 10
270
Hazardous Material
Max 1
To specify information relative to hazardous material
280
Additional Hazardous Material Description
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 1
290
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
300
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
310
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
320
Freeform Hazardous Material Information
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
330
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
340
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
350
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
360
Hazardous Material Identifying Reference Numbers
Max 5
To transmit specific hazardous material reference numbers
370
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
N1 Loop
Repeat 10
380
Name
Max 1
To identify a party by type of organization, name, and code
390
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
400
Address Information
Max 2
To specify the location of the named party
410
Geographic Location
Max 1
To specify the geographic place of the named party
420
Contact
Max 3
To identify a person or office to whom communications should be directed

Summary

Sequence
Segment
Name
Max use
L3 Loop
Repeat 1
010
Total Weight and Charges
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
011
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
015
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
020
Paperwork
Max 50
To identify the type or transmission or both of paperwork or supporting information
025
Supplementary Information
Max 999
To provide processible supplementary information
L1 Loop
Repeat 20
030
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
TDS Loop
Repeat 1
042
Total Monetary Value Summary
Max 1
To specify the total invoice discounts and amounts
043
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
SAC Loop
Repeat 10
044
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
045
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
L9 Loop
Repeat 10
046
Charge Detail
Max 1
To specify special charge code and the associated monetary amount
047
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
048
Invoice Shipment Summary
Max 5
To specify summary details of total items shipped in terms of quantity, weight, and volume
050
Event Detail
Max 10
To specify information about a specific event
060
Remarks
Max 999
To transmit information in a free-form format for comment or special instruction
070
Business Instructions and Reference Number
Max 24
To specify instructions in this business relationship or a reference number
080
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.