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Transaction Set
in
X12 Release 004010

511 Requisition

Functional Group RN

This Draft Standard for Trial Use contains the format and establishes the data contents of the Requisition Transaction Set (511) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to requisition needed material and equipment from a supply distribution system for immediate consumption or stockage against projected requirements. The originator can also use this transaction set to inquire about the status of, amend, or terminate the original requisition. This transaction set may be used to convey a description and quantity of the required material, delivery and billing information, and other logistics information necessary to evaluate and meet the material needs of the originator. This transaction set is not used to establish a contractual relationship between trading partners, and may precede the use of a purchase order.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Material ManagementMandatory
Max 1
To indicate the beginning of a material management transaction and transmit identifying numbers and dates
030
Date/Time
Max 10
To specify pertinent dates and times
040
Note/Special Instruction
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
LM Loop
Repeat 50
050
Code Source Information
Max 1
To transmit standard code list identification information
The LM loop identifies logistic data common to the entire transaction set.
060
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat 20
070
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies name and or address information common to the entire transaction set.
080
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
090
Address Information
Max 2
To specify the location of the named party
100
Geographic Location
Max 1
To specify the geographic place of the named party
110
Contact
Max 5
To identify a person or office to whom communications should be directed

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat >1
010
Assigned Number
Max 1
To reference a line number in a transaction set
020
Reference IdentificationMandatory
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
030
Baseline Item Data
Max >1
To specify basic and most frequently used line item data
050
Paperwork
Max 1
To identify the type or transmission or both of paperwork or supporting information
060
Demand Detail
Max 100
To describe the type of demand and the intended use of material
070
Furnished Goods and Services
Max 1
To specify information related to furnished material, equipment, property, information, and services
080
Date/Time
Max 20
To specify pertinent dates and times
090
Marks and Numbers
Max 5
To indicate identifying marks and numbers for shipping containers
100
Item Identification
Max >1
To specify basic item identification data
105
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
110
Line Item Detail - Description
Max >1
To describe an item in free-form format
120
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
LM Loop
Repeat 50
130
Code Source Information
Max 1
To transmit standard code list identification information
140
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
QTY Loop
Repeat >1
150
Quantity
Max 1
To specify quantity information
Each iteration of the QTY loop qualifies a portion of the total quantity ordered with particular logistics information codes.
LM Loop
Repeat 50
160
Code Source Information
Max 1
To transmit standard code list identification information
170
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat 100
180
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the name and address information unique to each use of the LX loop.
190
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
200
Address Information
Max 2
To specify the location of the named party
210
Geographic Location
Max 1
To specify the geographic place of the named party
215
Contact
Max 5
To identify a person or office to whom communications should be directed
REF Loop
Repeat >1
220
Reference Identification
Max 1
To specify identifying information
The REF loop conveys serial and lot number inventory data.
230
Date/Time
Max 10
To specify pertinent dates and times
240
Reference Identification
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
250
Name
Max 1
To identify a party by type of organization, name, and code
260
Port or Terminal
Max 1
Contractual or operational port or point relevant to the movement of the cargo
LM Loop
Repeat 50
270
Code Source Information
Max 1
To transmit standard code list identification information
280
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
FA1 Loop
Repeat >1
285
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
286
Accounting DataMandatory
Max >1
To specify the detailed accounting data
290
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.