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Transaction Set
in
X12 Release 004010

811 Consolidated Service Invoice/Statement

Functional Group CI

This Draft Standard for Trial Use contains the format and establishes the data contents of the Consolidated Service Invoice/Statement Transaction Set (811) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides for the billing or reporting of complex and structured service invoice/statement detail. This standard can be used by organizations who are interested in sending or receiving either consolidated or standalone invoices for service arrangements which require processing other than that done for the typical product invoice. The Consolidated Service Invoice/Statement can be used as a credit/debit memo to differentiate between payable invoice items and information-only memo items. This transaction set should not be used as a standalone notification of a credit/debit adjustment.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for InvoiceMandatory
Max 1
To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
030
Note/Special Instruction
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference Identification
Max >1
To specify identifying information
060
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
080
Date/Time Reference
Max 10
To specify pertinent dates and times
090
Tax Information
Max >1
To specify tax information
N1 Loop
Repeat >1
100
Name
Max 1
To identify a party by type of organization, name, and code
110
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
120
Address Information
Max 2
To specify the location of the named party
130
Geographic Location
Max 1
To specify the geographic place of the named party
140
Reference Identification
Max 12
To specify identifying information
150
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
155
Demographic Information
Max 1
To supply demographic information
FA1 Loop
Repeat >1
170
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
180
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat >1
010
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
Valid codes for HL03 to define levels for this transaction set are given below: 1 - Service/Billing Provider (Identifies the Company Providing the Service/Billing) 2 - Billing Arrangement (Identifies a Specific Billing Arrangement) 3 - Sub-billing Arrangement (Identifies a More Detailed Billing Arrangement) 4 - Group (Identifies a Group of Charges on the Bill) 5 - Category (Identifies the Subdivision of the Group) 6 - Subcategory (Identifies a Further Breakdown of the Category) 7 - Type (Identifies a Further Breakdown of the Subcategory) 8 - Charge Detail (Identifies the Lowest Level of Charges within a Billing Arrangement) 9 - Line Detail (Identifies the Supporting Detail Associated with the Charge or Group Level) They must be used in the (hierarchical) order in which they are listed; however, certain levels are optional and may be omitted. At least one occurrence each of the service/billing provider level and group level is required.
LX Loop
Repeat >1
020
Assigned Number
Max 1
To reference a line number in a transaction set
025
Vehicle Information
Max 1
To provide descriptions that identify a specific vehicle
030
Service Characteristic Identification
Max 8
To specify service characteristic data
040
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
045
Measurements
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
050
Reference Identification
Max >1
To specify identifying information
060
Monetary Amount
Max 5
To indicate the total monetary amount
070
Date/Time Reference
Max 8
To specify pertinent dates and times
080
Tax Information
Max >1
To specify tax information
QTY Loop
Repeat 10
090
Quantity
Max 1
To specify quantity information
100
Service Characteristic Identification
Max 1
To specify service characteristic data
NM1 Loop
Repeat 1
110
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
When used for telecommunications billing, the service/billing provider level is defined by the NM1 loop.
120
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
130
Address Information
Max 2
To specify the location of the named party
140
Geographic Location
Max 1
To specify the geographic place of the named party
150
Reference Identification
Max 2
To specify identifying information
160
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
170
Tax Information
Max >1
To specify tax information
175
Demographic Information
Max 1
To supply demographic information
ITA Loop
Repeat >1
180
Allowance, Charge or Service
Max 1
To specify allowances, charges, or services
190
Date/Time Reference
Max 1
To specify pertinent dates and times
200
Tax Information
Max >1
To specify tax information
IT1 Loop
Repeat 999999
210
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
The group level is defined by at least one occurrence of the IT1 loop which may only appear at the group level.
220
Service Characteristic Identification
Max 2
To specify service characteristic data
230
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
235
Measurements
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
240
Installment Information
Max 1
To specify installment billing arrangement
250
Tax Information
Max >1
To specify tax information
260
Reference Identification
Max 8
To specify identifying information
270
Date/Time Reference
Max 10
To specify pertinent dates and times
280
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
285
Monetary Amount
Max 1
To indicate the total monetary amount
QTY Loop
Repeat >1
290
Quantity
Max 1
To specify quantity information
300
Service Characteristic Identification
Max 1
To specify service characteristic data
ITA Loop
Repeat 10
310
Allowance, Charge or Service
Max 1
To specify allowances, charges, or services
320
Date/Time Reference
Max 1
To specify pertinent dates and times
330
Tax Information
Max >1
To specify tax information
NM1 Loop
Repeat >1
340
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
350
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
360
Address Information
Max 2
To specify the location of the named party
370
Geographic Location
Max 1
To specify the geographic place of the named party
380
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
385
Location ID Component
Max >1
To define types and values of a geographic location
The NX2 segment is used to convey parsed address information.
387
Demographic Information
Max 1
To supply demographic information
SLN Loop
Repeat >1
390
Subline Item Detail
Max 1
To specify product subline detail item data
The SLN loop may only appear at the charge detail level.
400
Service Characteristic Identification
Max 2
To specify service characteristic data
410
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
415
Measurements
Max 20
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
420
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
430
Installment Information
Max 1
To specify installment billing arrangement
440
Allowance, Charge or Service
Max 10
To specify allowances, charges, or services
450
Tax Information
Max >1
To specify tax information
460
Reference Identification
Max >1
To specify identifying information
470
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
480
Date/Time Reference
Max 10
To specify pertinent dates and times
490
Monetary Amount
Max 15
To indicate the total monetary amount
500
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
QTY Loop
Repeat >1
510
Quantity
Max 1
To specify quantity information
520
Service Characteristic Identification
Max 1
To specify service characteristic data
NM1 Loop
Repeat >1
530
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
540
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
550
Address Information
Max 2
To specify the location of the named party
560
Geographic Location
Max 1
To specify the geographic place of the named party
570
Reference Identification
Max 8
To specify identifying information
580
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
585
Demographic Information
Max 1
To supply demographic information
TCD Loop
Repeat >1
590
Itemized Call Detail
Max 1
To specify detail information for itemized calls
The TCD loop may only appear at the line detail level.
600
Service Characteristic Identification
Max 2
To specify service characteristic data
610
Tax Information
Max >1
To specify tax information
615
Allowance, Charge or Service
Max >1
To specify allowances, charges, or services
QTY Loop
Repeat >1
617
Quantity
Max 1
To specify quantity information
618
Service Characteristic Identification
Max 1
To specify service characteristic data
USD Loop
Repeat >1
620
Usage-Sensitive Detail
Max 1
To specify usage-sensitive details which qualify for discounts or are subject to special rates
The USD loop may only appear at the line detail level.
625
Service Characteristic Identification
Max 2
To specify service characteristic data
630
Allowance, Charge or Service
Max 2
To specify allowances, charges, or services
640
Rating Factors
Max 18
To specify rating information used to calculate usage-sensitive charges
QTY Loop
Repeat >1
650
Quantity
Max 1
To specify quantity information
660
Service Characteristic Identification
Max 1
To specify service characteristic data
III Loop
Repeat >1
670
Information
Max 1
To report information
680
Date or Time or Period
Max 5
To specify any or all of a date, a time, or a time period
690
Monetary Amount
Max 5
To indicate the total monetary amount
700
Percent Amounts
Max 5
To qualify percent amounts and supply percent amounts
LQ Loop
Repeat >1
710
Industry Code
Max 1
Code to transmit standard industry codes
720
Monetary Amount
Max 5
To indicate the total monetary amount
730
Percent Amounts
Max 5
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
740
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
750
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Sequence
Segment
Name
Max use
010
Total Monetary Value SummaryMandatory
Max 1
To specify the total invoice discounts and amounts
ITA Loop
Repeat >1
020
Allowance, Charge or Service
Max 1
To specify allowances, charges, or services
030
Date/Time Reference
Max 1
To specify pertinent dates and times
035
Reference Identification
Max 5
To specify identifying information
BAL Loop
Repeat >1
040
Balance Detail
Max 1
To identify the specific monetary balances associated with a particular account
050
Date/Time Reference
Max 1
To specify pertinent dates and times
N1 Loop
Repeat >1
060
Name
Max 1
To identify a party by type of organization, name, and code
BAL Loop
Repeat >1
070
Balance Detail
Max 1
To identify the specific monetary balances associated with a particular account
080
Date/Time Reference
Max 1
To specify pertinent dates and times
ITA Loop
Repeat >1
090
Allowance, Charge or Service
Max 1
To specify allowances, charges, or services
100
Date/Time Reference
Max 2
To specify pertinent dates and times
102
Monetary Amount
Max 1
To indicate the total monetary amount
103
Service Characteristic Identification
Max 2
To specify service characteristic data
105
Reference Identification
Max 5
To specify identifying information
106
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
LX Loop
Repeat >1
107
Assigned Number
Max 1
To reference a line number in a transaction set
108
Reference Identification
Max 1
To specify identifying information
AMT Loop
Repeat >1
109
Monetary Amount
Max 1
To indicate the total monetary amount
110
Date/Time Reference
Max 1
To specify pertinent dates and times
ITA Loop
Repeat >1
111
Allowance, Charge or Service
Max 1
To specify allowances, charges, or services
112
Date/Time Reference
Max 1
To specify pertinent dates and times
115
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of IT1 segments.
120
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.