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Transaction Set
in
X12 Release 004010

836 Procurement Notices

Functional Group RQ

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Heading

Sequence
Segment
Name
Max use
005
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
008
Beginning Segment for Procurement NoticesMandatory
Max 1
To indicate the beginning of the Procurement Notices Transaction Set and transmit identifying numbers and dates
012
Restrictions/Conditions
Max 5
To specify restrictions/conditions (such as shipping, ordering)
014
Pricing Information
Max 25
To specify pricing information
016
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
018
Monetary Amount
Max >1
To indicate the total monetary amount
020
Quantity
Max >1
To specify quantity information
021
Date/Time Reference
Max >1
To specify pertinent dates and times
022
Lead Time
Max >1
To specify lead time for availability of products and services
023
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
024
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat >1
025
Name
Max 1
To identify a party by type of organization, name, and code
026
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
027
Address Information
Max 2
To specify the location of the named party
028
Geographic Location
Max 1
To specify the geographic place of the named party
029
Reference Identification
Max >1
To specify identifying information
030
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
031
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
LM Loop
Repeat >1
033
Code Source Information
Max 1
To transmit standard code list identification information
034
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
PO1 Loop
Repeat >1
035
Baseline Item Data
Max 1
To specify basic and most frequently used line item data
040
Additional Item Detail
Max >1
To specify additional item-related data involving variations in normal price/quantity structure
050
Pricing Information
Max >1
To specify pricing information
060
Product/Item Description
Max >1
To describe a product or process in coded or free-form format
070
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
080
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
100
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
102
Date/Time Reference
Max 10
To specify pertinent dates and times
103
Restrictions/Conditions
Max 1
To specify restrictions/conditions (such as shipping, ordering)
104
Quantity
Max >1
To specify quantity information
105
Monetary Amount
Max >1
To indicate the total monetary amount
REF Loop
Repeat >1
107
Reference Identification
Max 1
To specify identifying information
108
Date/Time Reference
Max >1
To specify pertinent dates and times
SLN Loop
Repeat >1
110
Subline Item Detail
Max 1
To specify product subline detail item data
120
Product/Item Description
Max >1
To describe a product or process in coded or free-form format
N1 Loop
Repeat >1
130
Name
Max 1
To identify a party by type of organization, name, and code
140
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
150
Address Information
Max 2
To specify the location of the named party
160
Geographic Location
Max 1
To specify the geographic place of the named party
170
Reference Identification
Max >1
To specify identifying information
180
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
181
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
182
Date/Time Reference
Max >1
To specify pertinent dates and times
183
Lead Time
Max >1
To specify lead time for availability of products and services
184
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
LM Loop
Repeat >1
185
Code Source Information
Max 1
To transmit standard code list identification information
186
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
190
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.