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Transaction Set
in
X12 Release 004010

841 Specifications/Technical Information

Functional Group SP

This Draft Standard for Trial Use contains the format and establishes the data contents of the Specifications/Technical Information Transaction Set (841) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit or request specifications or technical information between trading partners. It can be used to transmit engineering change and engineering change requests. It can also be used to allow EDI trading partners the ability to exchange a complete or partial technical description of a product, process, service, etc. over the same path as any other EDI transaction. The detail area can include graphic, text, parametric, tabular, image, spectral, or audio data. A transmission includes identification information to assist the receiver in interpreting and utilizing the information included in the transaction. Further action as a consequence of the receipt and initial processing of the specification or other technical data may or may not require human intervention. The transmission and receipt of the data may require private agreement between the trading partners to automate the receipt of the data. The total transaction must be in the general form of all ASC X12 transactions so that an EDI computer system will be able to automatically recognize it as a Specification/Technical Information Transaction Set and pass it on for processing of the data itself. The transaction set is not media dependent. The detail area of the Specification/Technical Information Transaction Set provides a structure which allows for the exchange of a variety of specification information. For example, if the transaction contains information describing a complete assembly, it would be necessary to include the assembly model, the models for each of the individual parts, and the associated specifications. In the case of a process it may be necessary to transmit the specification of the product along with the specifications of the process and raw materials. This transaction set can also be linked to other transaction sets. This transaction set is not limited to a specific transmission protocol and uses other standards as applicable where they do not conflict with these requirements for specification transaction.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
SPI Loop
Repeat >1
020
Specification IdentifierMandatory
Max 1
To provide a description of the included specification or technical data items
030
Revision Date/Time
Max >1
To specify the revision level of the electronic data item
040
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
050
Export License
Max 1
To transmit information contained on an export license
060
Import License
Max 1
To transmit import license number and effective dates
070
Customs Information
Max 1
To indicate customs information
080
Monetary Amount
Max >1
To indicate the total monetary amount
REF Loop
Repeat >1
090
Reference Identification
Max 1
To specify identifying information
100
Date/Time Reference
Max >1
To specify pertinent dates and times
110
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
N1 Loop
Repeat >1
120
Name
Max 1
To identify a party by type of organization, name, and code
130
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
140
Address Information
Max 2
To specify the location of the named party
150
Geographic Location
Max >1
To specify the geographic place of the named party
160
Reference Identification
Max >1
To specify identifying information
170
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat >1
010
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
To be meaningful, at least one of the SPI, PID, REF, MEA, EFI or CID loops must be present with each occurrence of the HL loop.
SPI Loop
Repeat >1
020
Specification Identifier
Max 1
To provide a description of the included specification or technical data items
030
Revision Date/Time
Max >1
To specify the revision level of the electronic data item
033
Problem Report
Max >1
To describe a product condition causing an engineering change or the condition when presented for service, for a recall notice, or for a service bulletin
The PRR segment contains the reason for an engineering change.
034
Part Disposition
Max >1
To specify the disposition of the removed part, subassembly or assembly
The PRT segment is used to describe what should be done with the parts or assemblies specified in the preceding SPI segment.
035
Part Release Status
Max 1
To indicate the status of the part being ordered or forecast with respect to this material release or planning document
The PRS segment is used to tell the current status of the parts specified in the SPI segment required to make the change.
040
Item Identification
Max 1
To specify basic item identification data
The repeated pairs of 234 and 234 data elements in the LIN segment can be used to list where this modified part or assembly is used.
046
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
050
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat >1
051
Name
Max 1
To identify a party by type of organization, name, and code
052
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
053
Address Information
Max 2
To specify the location of the named party
054
Geographic Location
Max >1
To specify the geographic place of the named party
055
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
056
Reference Identification
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
PID Loop
Repeat >1
060
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
065
Packaging Description
Max >1
To specify a package description and other information
070
Quantity
Max >1
To specify quantity information
074
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
075
Unit Detail
Max >1
To specify item unit data
076
Location
Max 1
To describe the location in space and time of the axis of an item relative to an origin axis Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space
077
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
PKG Loop
Repeat >1
078
Marking, Packaging, Loading
Max 1
To describe marking, packaging, loading, and unloading requirements
079
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
REF Loop
Repeat >1
080
Reference Identification
Max 1
To specify identifying information
090
Date/Time Reference
Max >1
To specify pertinent dates and times
100
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
LX Loop
Repeat >1
103
Assigned Number
Max 1
To reference a line number in a transaction set
105
Item Identification
Max 1
To specify basic item identification data
107
Test Method
Max 1
To describe the nature of the test performed
110
MeasurementsMandatory
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
112
Physical Sample Description
Max >1
To define the physical sample parameters associated with a test resulting in discrete measurements
114
Sampling Parameters for Summary Statistics
Max >1
To define the sampling parameters associated with summary statistics
120
Date/Time Reference
Max >1
To specify pertinent dates and times
130
Reference Identification
Max >1
To specify identifying information
EFI Loop
Repeat >1
140
Electronic Format Identification
Max 1
To provide basic information about the electronic format of the interchange data
160
Binary Data
Max 1
To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment
CID Loop
Repeat >1
170
Characteristic/Class ID
Max 1
To specify the general class or specific characteristic upon which test results are being reported or are to be taken
The CID segment may be used to define either a general class of properties, such as physical properties, or an individual property within a class. The CID loop allows the user the ability to define specifications such as the properties of the item or class, the environmental conditions under which the specifications apply, the test methods to be used, and other parameters related to properties within the current HL hierarchical level.
180
Unit Detail
Max 1
To specify item unit data
190
Test Method
Max >1
To describe the nature of the test performed
200
Physical Sample Description
Max 1
To define the physical sample parameters associated with a test resulting in discrete measurements
201
Conditional Sampling Sequence
Max 1
To specify a special sample-selection procedure to be followed at the start-up of a process, or following a process upset, such as a brief line power loss or product grade change
The sampling sequence specified in the CSS segment will take precedence over any other sampling rate (PSD03, PSD09, SPS06, CSF02, and CSF03) from the point the CSS01 event occurs until the specified sequence is completed.
If no other sampling is specified, then only the sampling indicated in this segment is performed when the CSS01 event occurs.
210
Sampling Parameters for Summary Statistics
Max 1
To define the sampling parameters associated with summary statistics
220
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
MEA Loop
Repeat >1
230
Measurements
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
240
Date/Time Reference
Max >1
To specify pertinent dates and times
250
Reference Identification
Max >1
To specify identifying information
STA Loop
Repeat >1
260
Statistics
Max 1
To provide summary statistics related to a specific collection of test result values
270
Date/Time Reference
Max >1
To specify pertinent dates and times
280
Reference Identification
Max >1
To specify identifying information
CSF Loop
Repeat >1
282
Conditional Sampling Frequency
Max 1
To represent sampling frequency changes or values that are conditional on measurements made on previous samples, related manufacturing stages, or the environment
The sampling rate specified is the CSF segment. It would take precedence over the normal sampling rate specified in PSD03 while the conditions of the CSF segment are satisfied, but would NOT take precedence over the sampling sequence activated by the proposed CSS segment.
If no other sampling rate is specified, then the only sampling indicated in the CSF segment is performed while the CSF conditions are met. Sampling will cease when the conditions are no longer met.
Conditional values specified in DE 740 (Range Minimum) will be interpreted as "greater than or equal to this value." Values specified in DE 741 (Range Maximum) will be interpreted to mean "less than or equal to this value."
Repetitions of the CSF loop allow several frequency changes (and the conditions that would trigger those changes) to be specified.
If the conditions are such that several CSF values are activated at the same time, the value with the highest sampling rate shall prevail.
283
Loop Header
Max 1
To indicate that the next segment begins a loop
CID Loop
Repeat >1
284
Characteristic/Class ID
Max 1
To specify the general class or specific characteristic upon which test results are being reported or are to be taken
Either the MEA segment or the STA segment must occur, but not both.
The CID loop within the CSF loop is used to specify the conditions that will trigger activation of the conditional value in the CSF segment.
Repetitions of the CID loop will have an implied logical AND between the conditions set in each iteration.
285
Measurements
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
The elements of the CID segment identify the conditional property. If the property is a measurement from within the manufacturing process of a plant environment, rather than the product, the segment also identifies the location where the measurements are to be observed.
286
Statistics
Max 1
To provide summary statistics related to a specific collection of test result values
If the condition is based on single test measurements, the MEA segment is used to specify the units of measure, and the open or closed numeric range of the conditional test.
287
Loop Trailer
Max 1
To indicate that the loop immediately preceding this segment is complete
EFI Loop
Repeat >1
290
Electronic Format Identification
Max 1
To provide basic information about the electronic format of the interchange data
310
Binary Data
Max 1
To transfer binary data in a single data segment and allow identification of the end of the data segment through a count; there is no identification of the internal structure of the binary data in this segment

Summary

Sequence
Segment
Name
Max use
010
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.