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Transaction Set
in
X12 Release 004010

850 Purchase Order

Functional Group PO

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase OrderMandatory
Max 1
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference Identification
Max >1
To specify identifying information
060
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
090
Pricing Information
Max >1
To specify pricing information
095
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
110
Sales Requirements
Max 5
To specify general conditions or requirements of the sale
115
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
SAC Loop
Repeat 25
120
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
125
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Discount Detail
Max 20
To specify the exact type and terms of various discount information
145
Installment Information
Max 1
To specify installment billing arrangement
150
Date/Time Reference
Max 10
To specify pertinent dates and times
160
Lead Time
Max 12
To specify lead time for availability of products and services
180
Item Identification
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
185
Service Characteristic Identification
Max >1
To specify service characteristic data
190
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
200
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
210
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
220
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
230
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
270
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
276
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
280
Restrictions/Conditions
Max 5
To specify restrictions/conditions (such as shipping, ordering)
285
Tax Information
Max >1
To specify tax information
AMT Loop
Repeat >1
287
Monetary Amount
Max 1
To indicate the total monetary amount
289
Reference Identification
Max >1
To specify identifying information
290
Date/Time Reference
Max 1
To specify pertinent dates and times
292
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
293
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
294
Accounting DataMandatory
Max >1
To specify the detailed accounting data
N9 Loop
Repeat 1000
295
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
297
Date/Time Reference
Max >1
To specify pertinent dates and times
300
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
310
Name
Max 1
To identify a party by type of organization, name, and code
320
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
330
Address Information
Max 2
To specify the location of the named party
340
Geographic Location
Max >1
To specify the geographic place of the named party
345
Location ID Component
Max >1
To define types and values of a geographic location
350
Reference Identification
Max 12
To specify identifying information
360
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
365
Service Characteristic Identification
Max >1
To specify service characteristic data
370
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
380
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
390
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
400
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
410
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
420
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
LM Loop
Repeat >1
430
Code Source Information
Max 1
To transmit standard code list identification information
440
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
SPI Loop
Repeat >1
450
Specification Identifier
Max 1
To provide a description of the included specification or technical data items
460
Reference Identification
Max 5
To specify identifying information
470
Date/Time Reference
Max 5
To specify pertinent dates and times
480
Message Text
Max 50
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 20
490
Name
Max 1
To identify a party by type of organization, name, and code
500
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
510
Address Information
Max 2
To specify the location of the named party
520
Geographic Location
Max 1
To specify the geographic place of the named party
530
Reference Identification
Max 20
To specify identifying information
540
Contact
Max 1
To identify a person or office to whom communications should be directed
550
Message Text
Max 50
To provide a free-form format that allows the transmission of text information
CB1 Loop
Repeat >1
560
Contract and Cost Accounting Standards Data
Max 1
To specify contract and cost accounting standards data
570
Reference Identification
Max 20
To specify identifying information
580
Date/Time Reference
Max 5
To specify pertinent dates and times
590
Lead Time
Max 1
To specify lead time for availability of products and services
600
Message Text
Max 50
To provide a free-form format that allows the transmission of text information
ADV Loop
Repeat >1
610
Advertising Demographic Information
Max 1
To convey advertising demographic information
620
Date/Time Reference
Max >1
To specify pertinent dates and times
630
Text
Max >1
To specify textual data

Detail

Sequence
Segment
Name
Max use
PO1 Loop
Repeat 100000
010
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
PO102 is required.
015
Item Identification
Max >1
To specify basic item identification data
018
Service Characteristic Identification
Max >1
To specify service characteristic data
020
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
025
Contract Information
Max 1
To specify basic data about the contract or contract line item
030
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
CTP Loop
Repeat >1
040
Pricing Information
Max 1
To specify pricing information
043
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
045
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
049
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
050
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
060
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
070
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
090
Item Physical Details
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
100
Reference Identification
Max >1
To specify identifying information
110
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
130
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
135
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
137
Pricing Information
Max 1
To specify pricing information
140
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
142
Sales Requirements
Max >1
To specify general conditions or requirements of the sale
160
Discount Detail
Max 20
To specify the exact type and terms of various discount information
165
Installment Information
Max 1
To specify installment billing arrangement
170
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
190
Destination Quantity
Max 500
To specify destination and quantity detail
200
Additional Item Data
Max 5
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
210
Date/Time Reference
Max 10
To specify pertinent dates and times
235
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
240
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight, and quantity
250
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
260
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
270
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
276
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
280
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
289
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
290
Specification Identifier
Max >1
To provide a description of the included specification or technical data items
291
Tax Information
Max >1
To specify tax information
292
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
QTY Loop
Repeat >1
293
Quantity
Max 1
To specify quantity information
294
Service Characteristic Identification
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
295
Line Item Schedule
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
296
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
297
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
298
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
299
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
300
Reference Identification
Max >1
To specify identifying information
PKG Loop
Repeat 200
305
Marking, Packaging, Loading
Max 1
To describe marking, packaging, loading, and unloading requirements
310
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
320
Loop Header
Max 1
To indicate that the next segment begins a loop
LDT Loop
Repeat >1
321
Lead Time
Max 1
To specify lead time for availability of products and services
322
Quantity
Max >1
To specify quantity information
323
Message Text
Max 1
To provide a free-form format that allows the transmission of text information
324
Reference Identification
Max 3
To specify identifying information
LM Loop
Repeat >1
325
Code Source Information
Max 1
To transmit standard code list identification information
326
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
327
Loop Trailer
Max 1
To indicate that the loop immediately preceding this segment is complete
N9 Loop
Repeat 1000
330
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
332
Date/Time Reference
Max >1
To specify pertinent dates and times
335
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
340
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
350
Name
Max 1
To identify a party by type of organization, name, and code
360
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
370
Address Information
Max 2
To specify the location of the named party
380
Geographic Location
Max 1
To specify the geographic place of the named party
383
Quantity
Max >1
To specify quantity information
385
Location ID Component
Max >1
To define types and values of a geographic location
390
Reference Identification
Max 12
To specify identifying information
400
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
405
Service Characteristic Identification
Max >1
To specify service characteristic data
406
Date/Time Reference
Max 1
To specify pertinent dates and times
410
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
415
Line Item Schedule
Max 200
To specify the data for scheduling a specific line-item
420
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
430
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
440
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
450
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
460
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
462
Lead Time
Max 1
To specify lead time for availability of products and services
464
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
466
Quantity
Max 5
To specify quantity information
468
Message Text
Max 1
To provide a free-form format that allows the transmission of text information
469
Reference Identification
Max 3
To specify identifying information
SLN Loop
Repeat 1000
470
Subline Item Detail
Max 1
To specify product subline detail item data
475
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
480
Service Characteristic Identification
Max >1
To specify service characteristic data
490
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
500
Additional Item Detail
Max 104
To specify additional item-related data involving variations in normal price/quantity structure
505
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
513
Advertising Demographic Information
Max >1
To convey advertising demographic information
515
Date/Time Reference
Max 10
To specify pertinent dates and times
516
Pricing Information
Max 25
To specify pricing information
517
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
518
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
519
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
N9 Loop
Repeat >1
523
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
524
Date/Time Reference
Max >1
To specify pertinent dates and times
525
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
SAC Loop
Repeat 25
526
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
527
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
528
Pricing Information
Max 1
To specify pricing information
QTY Loop
Repeat >1
529
Quantity
Max 1
To specify quantity information
530
Service Characteristic Identification
Max >1
To specify service characteristic data
N1 Loop
Repeat 10
535
Name
Max 1
To identify a party by type of organization, name, and code
540
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
550
Address Information
Max 2
To specify the location of the named party
560
Geographic Location
Max 1
To specify the geographic place of the named party
570
Location ID Component
Max >1
To define types and values of a geographic location
580
Reference Identification
Max 12
To specify identifying information
590
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
595
Service Characteristic Identification
Max >1
To specify service characteristic data
AMT Loop
Repeat >1
600
Monetary Amount
Max 1
To indicate the total monetary amount
610
Reference Identification
Max 1
To specify identifying information
612
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
LM Loop
Repeat >1
620
Code Source Information
Max 1
To transmit standard code list identification information
630
Industry CodeMandatory
Max >1
Code to transmit standard industry codes

Summary

Sequence
Segment
Name
Max use
CTT Loop
Repeat 1
010
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
020
Monetary Amount
Max 1
To indicate the total monetary amount
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.