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Transaction Set
in
X12 Release 004010

855 Purchase Order Acknowledgment

Functional Group PR

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

Featured 855 mapping guides
Tractor Supply Co
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Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Purchase Order AcknowledgmentMandatory
Max 1
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
040
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
050
Reference Identification
Max >1
To specify identifying information
060
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
070
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
080
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
090
Pricing Information
Max >1
To specify pricing information
095
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
110
Sales Requirements
Max 1
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
120
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
125
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Discount Detail
Max 20
To specify the exact type and terms of various discount information
145
Installment Information
Max 1
To specify installment billing arrangement
150
Date/Time Reference
Max 10
To specify pertinent dates and times
160
Lead Time
Max 12
To specify lead time for availability of products and services
180
Item Identification
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
185
Service Characteristic Identification
Max >1
To specify service characteristic data
190
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
200
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
210
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
220
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
230
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
270
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
275
Tax Information
Max >1
To specify tax information
277
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
N9 Loop
Repeat 1000
280
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
285
Date/Time Reference
Max >1
To specify pertinent dates and times
290
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
300
Name
Max 1
To identify a party by type of organization, name, and code
310
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
320
Address Information
Max 2
To specify the location of the named party
330
Geographic Location
Max 1
To specify the geographic place of the named party
335
Location ID Component
Max >1
To define types and values of a geographic location
340
Reference Identification
Max 12
To specify identifying information
350
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
355
Service Characteristic Identification
Max >1
To specify service characteristic data
360
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
370
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
380
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
390
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
400
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
410
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
420
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
ADV Loop
Repeat >1
430
Advertising Demographic Information
Max 1
To convey advertising demographic information
440
Date/Time Reference
Max >1
To specify pertinent dates and times
450
Text
Max >1
To specify textual data

Detail

Sequence
Segment
Name
Max use
PO1 Loop
Repeat 100000
010
Baseline Item Data
Max 1
To specify basic and most frequently used line item data
PO102 is required.
015
Item Identification
Max >1
To specify basic item identification data
018
Service Characteristic Identification
Max >1
To specify service characteristic data
020
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
030
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
040
Pricing Information
Max >1
To specify pricing information
045
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
049
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
050
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
060
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
070
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
090
Item Physical Details
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
100
Reference Identification
Max >1
To specify identifying information
110
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
130
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
135
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
140
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
142
Sales Requirements
Max >1
To specify general conditions or requirements of the sale
160
Discount Detail
Max 20
To specify the exact type and terms of various discount information
165
Installment Information
Max 1
To specify installment billing arrangement
170
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
180
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
190
Destination Quantity
Max 500
To specify destination and quantity detail
200
Date/Time Reference
Max 10
To specify pertinent dates and times
210
Lead Time
Max 12
To specify lead time for availability of products and services
230
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight, and quantity
240
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
250
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
260
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
ACK Loop
Repeat 104
270
Line Item Acknowledgment
Max 1
To acknowledge the ordered quantities and specify the ready date for a specific line item
280
Date/Time Reference
Max 1
To specify pertinent dates and times
290
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
293
Monetary Amount
Max 1
To indicate the total monetary amount
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
295
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
296
Tax Information
Max >1
To specify tax information
QTY Loop
Repeat >1
300
Quantity
Max 1
To specify quantity information
302
Service Characteristic Identification
Max >1
To specify service characteristic data
PKG Loop
Repeat 200
303
Marking, Packaging, Loading
Max 1
To describe marking, packaging, loading, and unloading requirements
305
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
SCH Loop
Repeat 200
310
Line Item Schedule
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
315
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
320
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
330
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
340
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
345
Reference Identification
Max >1
To specify identifying information
N9 Loop
Repeat 1000
350
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
355
Date/Time Reference
Max >1
To specify pertinent dates and times
360
Message Text
Max 1000
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 200
370
Name
Max 1
To identify a party by type of organization, name, and code
380
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
390
Address Information
Max 2
To specify the location of the named party
400
Geographic Location
Max 1
To specify the geographic place of the named party
405
Location ID Component
Max >1
To define types and values of a geographic location
410
Reference Identification
Max 12
To specify identifying information
420
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
425
Service Characteristic Identification
Max >1
To specify service characteristic data
426
Date/Time Reference
Max 1
To specify pertinent dates and times
430
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
435
Line Item Schedule
Max 200
To specify the data for scheduling a specific line-item
440
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
450
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
460
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
470
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
475
Quantity
Max >1
To specify quantity information
480
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
SLN Loop
Repeat 1000
490
Subline Item Detail
Max 1
To specify product subline detail item data
495
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
500
Service Characteristic Identification
Max >1
To specify service characteristic data
510
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
520
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
522
Pricing Information
Max 25
To specify pricing information
523
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
530
Line Item Acknowledgment
Max 104
To acknowledge the ordered quantities and specify the ready date for a specific line item
SAC Loop
Repeat 10
540
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
545
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
550
Date/Time Reference
Max 10
To specify pertinent dates and times
554
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
557
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
558
Advertising Demographic Information
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
559
Quantity
Max 1
To specify quantity information
561
Service Characteristic Identification
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
563
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
564
Date/Time Reference
Max >1
To specify pertinent dates and times
565
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
N1 Loop
Repeat 10
576
Name
Max 1
To identify a party by type of organization, name, and code
578
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
580
Address Information
Max 2
To specify the location of the named party
590
Geographic Location
Max 1
To specify the geographic place of the named party
600
Location ID Component
Max >1
To define types and values of a geographic location
610
Reference Identification
Max 12
To specify identifying information
620
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
625
Service Characteristic Identification
Max >1
To specify service characteristic data

Summary

Sequence
Segment
Name
Max use
CTT Loop
Repeat 1
010
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
020
Monetary Amount
Max 1
To indicate the total monetary amount
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.