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Transaction Set
in
X12 Release 004010

856 Ship Notice/Manifest

Functional Group SH

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Featured 856 mapping guides
Office Depot
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Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment for Ship NoticeMandatory
Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
040
Date/Time Reference
Max 10
To specify pertinent dates and times

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat 200000
010
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
020
Item Identification
Max 1
To specify basic item identification data
030
Item Detail (Shipment)
Max 1
To specify line-item detail relative to shipment
040
Subline Item Detail
Max 1000
To specify product subline detail item data
050
Purchase Order Reference
Max 1
To provide reference to a specific purchase order
060
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
070
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
080
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
090
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
100
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
110
Carrier Details (Quantity and Weight)
Max 20
To specify the transportation details relative to commodity, weight, and quantity
120
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
130
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
140
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
145
Trailer Shipment Details
Max 1
To specify details of shipments on a trailer
150
Reference Identification
Max >1
To specify identifying information
151
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
LH1 Loop
Repeat 100
152
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
153
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
154
Hazardous Material Shipping Name
Max 12
To specify the hazardous material shipping name and additional descriptive requirements
155
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
156
EPA Required Data
Max >1
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
157
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
158
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
159
Hazardous Material Identifying Reference Numbers
Max 10
To transmit specific hazardous material reference numbers
160
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
161
Empty Equipment Hazardous Material Information
Max 1
To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment
CLD Loop
Repeat 200
170
Load Detail
Max 1
To specify the number of material loads shipped
180
Reference Identification
Max 200
To specify identifying information
185
Date or Time or Period
Max 1
To specify any or all of a date, a time, or a time period
190
Marks and Numbers
Max >1
To indicate identifying marks and numbers for shipping containers
200
Date/Time Reference
Max 10
To specify pertinent dates and times
210
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
215
Pallet Information
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
N1 Loop
Repeat 200
220
Name
Max 1
To identify a party by type of organization, name, and code
230
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
240
Address Information
Max 2
To specify the location of the named party
250
Geographic Location
Max 1
To specify the geographic place of the named party
260
Reference Identification
Max 12
To specify identifying information
270
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
280
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
290
Destination Quantity
Max 50
To specify destination and quantity detail
300
Excess Transportation Detail
Max 1
To specify information relating to premium transportation
310
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
SAC Loop
Repeat >1
320
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
325
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
330
Furnished Goods and Services
Max 1
To specify information related to furnished material, equipment, property, information, and services
335
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
LM Loop
Repeat 10
340
Code Source Information
Max 1
To transmit standard code list identification information
350
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
V1 Loop
Repeat >1
360
Vessel Identification
Max 1
To provide vessel details and voyage number
370
Port or Terminal
Max >1
Contractual or operational port or point relevant to the movement of the cargo
380
Date/Time Reference
Max >1
To specify pertinent dates and times

Summary

Sequence
Segment
Name
Max use
010
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.