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Transaction Set
in
X12 Release 004010

858 Shipment Information

Functional Group SI

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Information Transaction Set (858) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit detailed bill-of-lading, rating, and/or scheduling information pertinent to a shipment. This transaction set can also be used to exchange Government Bills of Lading (GBLs), Commercial Bills of Lading (CBLs), Transportation Control and Movement Documents (TCMDs), and Personal Property Government Bills of Lading (PPGBLs). It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange information about the shipment of freight, household goods, and passengers. This transaction set fulfills information requirements established by U.S. Government transportation movement rules and regulations.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Beginning Segment For Data Correction Or Change
Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
030
General Shipment InformationMandatory
Max 1
To transmit identification numbers and other basic shipment data
BX05 contains the Standard Carrier Alpha Code (SCAC) of the original roadhaul carrier receiving the shipment.
040
Rail Shipment Information
Max 1
To transmit rail-specific shipment data
050
Release
Max 1
To indicate that the equipment is or is not to be released
060
Reference Identification
Max 30
To transmit identifying information as specified by the Reference Identification Qualifier
065
Cargo Manifest
Max 3
To identify specific flight or voyage information for multimodal shipments
070
Authentication
Max 4
To specify the authority for authorizing an action and the date authentication is made
080
Priority
Max 1
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
090
Currency
Max 1
To specify the currency being used in the transaction set
110
Date/Time
Max 10
To specify pertinent dates and times
120
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
130
Cross-Reference Equipment
Max 999
To cross-reference additional equipment to a primary piece of equipment
140
Origin Station
Max 1
To identify the rail origin of the shipment
150
Destination Station
Max 1
To identify the rail destination of the shipment
160
Route Information (Air)
Max 1
To specify airline and airport routing sequences
170
Route Information
Max 13
To specify carrier and routing sequences and details
175
Route Information - Motor
Max 13
To specify carrier and routing sequences and details
180
Port or Terminal
Max 5
Contractual or operational port or point relevant to the movement of the cargo
190
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
200
Special Handling Instructions
Max 20
To specify special handling instructions in coded or free-form format
201
Protective Service Instructions
Max 5
To specify mechanical protective service and ventilation instructions
210
Special Services
Max 6
To identify forms of unitization, liability issues, and special services
211
Cargo Location Reference
Max 1
To specify the cargo location on board the vessel
212
Vessel Code
Max 1
To specify vessel code
E1 Loop
Repeat 2
220
Empty Car Disposition - Pended Destination Consignee
Max 1
To identify the party receiving the empty car
230
Empty Car Disposition - Pended Destination City
Max 1
To specify the geographic place of named party receiving the empty car
245
Price Authority Identification
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
250
Insurance
Max 1
To specify details related to insurance
260
Sales/Delivery Terms
Max 1
To state terms and dates
270
Tariff Reference
Max 30
To reference details of the tariff used to arrive at applicable rates or charge
280
Note/Special Instruction
Max 50
To transmit information in a free-form format, if necessary, for comment or special instruction
290
Pro Forma - B13 Information
Max 1
This segment is used to specify a pro forma invoice and B13 Canadian Customs Export Declaration information, required by U.S. and Canadian customs
N7 Loop
Repeat 600
330
Equipment Details
Max 1
To identify the equipment
331
Equipment Characteristics
Max 1
To send additional information regarding a specific piece of equipment
335
Cross-Reference Equipment
Max 30
To cross-reference additional equipment to a primary piece of equipment
340
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals
350
Equipment Ordered
Max 1
To specify carrier equipment
360
Reference Identification
Max 5
To specify identifying information
370
Intermodal Chassis Equipment
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
375
Motor Vehicle Control
Max 21
To define motor vehicle identification and logistics
380
Canadian Grain Information
Max 15
To transmit the transportation and distribution requirements of grain at Canadian ports
E1 Loop
Repeat 2
381
Empty Car Disposition - Pended Destination Consignee
Max 1
To identify the party receiving the empty car
382
Empty Car Disposition - Pended Destination City
Max 1
To specify the geographic place of named party receiving the empty car
384
Price Authority Identification
Max 1
To communicate basis of pricing, such as contract number, quote number, or tariff number
N1 Loop
Repeat 12
390
Name
Max 1
To identify a party by type of organization, name, and code
400
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
410
Address Information
Max 2
To specify the location of the named party
420
Geographic Location
Max 1
To specify the geographic place of the named party
430
Reference Identification
Max 12
To specify identifying information
440
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
445
Special Handling Instructions
Max 5
To specify special handling instructions in coded or free-form format
S5 Loop
Repeat 999
450
Stop Off Details
Max 1
To specify stop-off detail reference numbers and stop reason
460
Date/Time
Max 6
To specify pertinent dates and times
470
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
480
Special Services
Max 6
To identify forms of unitization, liability issues, and special services
N1 Loop
Repeat 5
490
Name
Max 1
To identify a party by type of organization, name, and code
500
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
510
Address Information
Max 2
To specify the location of the named party
520
Geographic Location
Max 1
To specify the geographic place of the named party
530
Reference Identification
Max 12
To specify identifying information
540
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
FA1 Loop
Repeat >1
550
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
560
Accounting DataMandatory
Max >1
To specify the detailed accounting data
570
Weight
Max 1
To transmit weight information

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat >1
010
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
020
Equipment Details
Max 1
To identify the equipment
030
Cross-Reference Equipment
Max 1
To cross-reference additional equipment to a primary piece of equipment
040
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals
050
Equipment Ordered
Max 1
To specify carrier equipment
060
Reference Identification
Max 5
To specify identifying information
070
Intermodal Chassis Equipment
Max 1
To specify the chassis equipment details in terms of identifying numbers, weights, and ownership
080
Motor Vehicle Control
Max 24
To define motor vehicle identification and logistics
090
Tariff Reference
Max 10
To reference details of the tariff used to arrive at applicable rates or charge
095
Tariff Reference
Max 1
To reference details of the tariff used to arrive at applicable rates or charges for customer-requested service
100
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
105
Special Handling Instructions
Max 1
To specify special handling instructions in coded or free-form format
110
Export License
Max 6
To transmit information contained on an export license
120
Import License
Max 1
To transmit import license number and effective dates
130
Description, Marks and Numbers
Max 10
To specify the line item in terms of description, quantity, packaging, and marks and numbers
131
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
132
Hazardous Classification Information
Max 6
To specify the hazardous notation and endorsement information
133
Hazardous Material Identifying Reference Numbers
Max 1
To transmit specific hazardous material reference numbers
134
Hazardous Certification
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
137
Priority
Max 2
To assign a priority to a booking which would increase the possibility that this cargo would be booked on said voyage and not be shut out
138
Date/Time
Max 10
To specify pertinent dates and times
140
Note/Special Instruction
Max 100
To transmit information in a free-form format, if necessary, for comment or special instruction
142
Load Planning
Max 1
To describe information for loading aircraft with vehicles and other items
143
Vehicle Axle Measurements
Max 12
To specify axle measurements for loading vehicles on aircraft or other conveyances
L0 Loop
Repeat 20
145
Line Item - Quantity and Weight
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
150
Rate and Charges
Max 20
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
160
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
LH1 Loop
Repeat 100
170
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
180
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory. However, the receiver must consider it to be blanks when printing a paper document.
190
Hazardous Material Shipping Name
Max 12
To specify the hazardous material shipping name and additional descriptive requirements
191
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
192
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
200
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
201
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
210
Hazardous Material Identifying Reference Numbers
Max 10
To transmit specific hazardous material reference numbers
All receivers of the EDI transactions covering empty tank cars which last contained hazardous commodities must be able to add the constant words: RESIDUE: LAST CONTAINED ahead of the contents of LHE01 and add the constant: RESIDUE following the contents of the LHE02 when printing paper documents.
215
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
220
Empty Equipment Hazardous Material Information
Max 1
To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment
When used in the hazardous material loop, the segment will identify the various certification, exemption or shipper-related numbers that relate to the specific line item of the shipment that are in addition to the UN/UA number reference in the LH1 segment.
FA1 Loop
Repeat >1
230
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
240
Accounting DataMandatory
Max >1
To specify the detailed accounting data
250
Weight
Max 1
To transmit weight information
NM1 Loop
Repeat 4
260
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
270
Address Information
Max 2
To specify the location of the named party
280
Geographic Location
Max 1
To specify the geographic place of the named party
N1 Loop
Repeat 4
290
Name
Max 1
To identify a party by type of organization, name, and code
300
Additional Name Information
Max 2
To specify additional names or those longer than 35 characters in length
310
Address Information
Max 2
To specify the location of the named party
320
Geographic Location
Max 1
To specify the geographic place of the named party

Summary

Sequence
Segment
Name
Max use
010
Total Weight and Charges
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
020
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.