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Transaction Set
in
X12 Release 004010

880 Grocery Products Invoice

Functional Group GP

This Draft Standard for Trial Use contains the format and establishes the data contents of the Grocery Products Invoice Transaction Set (880) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to provide for customary and established grocery industry practice relative to billing details for finished goods in a retail or wholesale consumer market. The transaction set can be used by the supplier or broker organization to request payment from a retailer or wholesaler organization. This transaction set is to be used for standalone detail billing and cannot be used for statement billing or credit/debit adjustments.

Heading

Sequence
Segment
Name
Max use
010
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
020
Invoice IdentificationMandatory
Max 1
To transmit identifying dates and numbers for this transaction set
030
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
040
Contact
Max 3
To identify a person or office to whom communications should be directed
050
Date/Time
Max 5
To specify pertinent dates and times
060
Note/Special Instruction
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
070
Carrier Detail
Max 5
To specify details of the transportation equipment and carrier routing details
080
Terms of Sale
Max 20
To specify the terms of sale
The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
090
F.O.B. Information
Max 1
To transmit information pertaining to method of freight payment and transfer of title
0100 Loop
Repeat 10
100
NameMandatory
Max 1
To identify a party by type of organization, name, and code
One occurrence of the N1 loop must be used to identify the party to whom the merchandise was shipped.
110
Additional Name Information
Max 1
To specify additional names or those longer than 35 characters in length
120
Address Information
Max 2
To specify the location of the named party
130
Geographic Location
Max 1
To specify the geographic place of the named party
0200 Loop
Repeat 100
140
Allowance or Charge
Max 1
To specify allowances, charges, or services
150
Allowance or Charge Description
Max 10
To describe the allowance or charge in free-form format

Detail

Sequence
Segment
Name
Max use
0300 Loop
Repeat 9999
010
Item Detail - Invoice
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
020
Line Item Detail - Description
Max 5
To describe an item in free-form format
030
Line Item Detail - Quantity/Unit of Measure/Price Differences
Max 10
To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated
040
Item Packing Detail
Max 1
To specify packing details of the items shipped
045
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
050
Terms of Sale
Max 20
To specify the terms of sale
The G23 segment can be used at the header level or detail level, but not both. When it is used at the detail level, there must be at least one occurrence of the G23 segment for each iteration of the G17 segment.
060
F.O.B. Information
Max 1
To transmit information pertaining to method of freight payment and transfer of title
0310 Loop
Repeat 100
070
Allowance or Charge
Max 1
To specify allowances, charges, or services
080
Allowance or Charge Description
Max 10
To describe the allowance or charge in free-form format
0400 Loop
Repeat 500
090
Entity
Max 1
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
Either the 0300 loop or the 0400 loop must be used, but both loops cannot be used within a single transaction set.
092
Additional Name Information
Max 1
To specify additional names or those longer than 35 characters in length
094
Address Information
Max 1
To specify the location of the named party
096
Geographic Location
Max 1
To specify the geographic place of the named party
100
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0410 Loop
Repeat >1
110
Reference Identification
Max 1
To specify identifying information
120
Quantity
Max 1
To specify quantity information
130
Monetary Amount
Max 2
To indicate the total monetary amount
140
Allowance or Charge
Max 1
To specify allowances, charges, or services
0411 Loop
Repeat >1
150
Item Detail - Invoice
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
160
Line Item Detail - Quantity/Unit of Measure/Price Differences
Max 10
To specify details when differences exist between 1) Quantities ordered/quantities shipped 2) Units of measurement 3) Pricing 4) Coupons redeemed/validated

Summary

Sequence
Segment
Name
Max use
010
Total Invoice QuantityMandatory
Max 1
To specify summary details of total items shipped in terms of quantity, weight, and volume, and to specify payment method
020
Total Dollars SummaryMandatory
Max 1
To specify the total invoice amount, including charges less allowances, before terms discount
030
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.