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Transaction Set
in
X12 Release 004020

204 Motor Carrier Load Tender

Functional Group SM

This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Load Tender Transaction Set (204) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to allow shippers or other interested parties to offer (tender) a shipment to a full load (truckload) motor carrier including detailed scheduling, equipment requirements, commodities, and shipping instructions pertinent to a load tender. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload bill of lading, pick-up notification, or manifest.

Featured 204 mapping guides
YRC Freight
C.H. Robinson
FedEx

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Shipment Information TransactionMandatory
Max 1
To transmit basic data relating to shipment information
0300
Set PurposeMandatory
Max 1
To allow for positive identification of transaction set purpose
0800
Business Instructions and Reference Number
Max 50
To specify instructions in this business relationship or a reference number
0900
Date/Time
Max 1
To specify pertinent dates and times
Segment G62 in header is used to convey the must-respond-by date and time when responding to a 204 transaction.
1000
Interline Information
Max 1
To identify the interline carrier and relevant data
1100
Bill of Lading Handling Requirements
Max 6
To identify Bill of Lading handling and service requirements
1200
Pallet Information
Max 1
To specify pallet information including quantity, exchange, and weight
1250
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
1300
Note/Special Instruction
Max 10
To transmit information in a free-form format, if necessary, for comment or special instruction
0100 Loop
Repeat 5
1400
Name
Max 1
To identify a party by type of organization, name, and code
Loop 0100 is used to convey name and address detail relative to bill-to, party controlling freight, or other shipment level name and address information. It is not used to convey ship from or ship to detail which should be handled within loop 0300 in table 2.
1500
Additional Name Information
Max 1
To specify additional names
1600
Address Information
Max 2
To specify the location of the named party
1700
Geographic Location
Max 1
To specify the geographic place of the named party
1800
Business Instructions and Reference Number
Max 1
To specify instructions in this business relationship or a reference number
1900
Contact
Max 3
To identify a person or office to whom communications should be directed
0200 Loop
Repeat 10
2000
Equipment Details
Max 1
To identify the equipment
2030
Accessorial Equipment Details
Max 1
To identify the accessorial equipment required to load or unload product
2050
Additional Equipment Details
Max 1
To identify additional equipment details
2080
Measurements
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
Seal Numbers
Max 2
To record seal numbers used and the organization that applied the seals

Detail

Sequence
Segment
Name
Max use
0300 Loop
Repeat 999
0100
Stop-off DetailsMandatory
Max 1
To specify stop-off detail reference numbers and stop reason
0200
Business Instructions and Reference Number
Max 50
To specify instructions in this business relationship or a reference number
0300
Date/Time
Max 2
To specify pertinent dates and times
Use G62 segment either in loop 0300 or loop 0350, but not both.
0400
Shipment Weight, Packaging and Quantity Data
Max 1
To specify shipment details in terms of weight, and quantity of handling units
Segment AT8 in loop 0300 is intended for the transmitting of total weight, quantity, and volume relative to the specific stop-off. Should weight, quantity, and volume also be sent in segment AT8 in loop 0320 and tied to commodity detail, then the accumulated amounts of weight, quantity, and volume in the AT8 segment in loop 0320 should equal the amounts in the single AT8 occurrence in loop 0300.
0500
Lading Detail
Max 999
To transmit detailed lading data pertinent to a pickup or delivery
Use LAD segment either in loop 0300 or loop 0350, but not both.
0600
Bill of Lading Handling Requirements
Max 6
To identify Bill of Lading handling and service requirements
0630
Pallet Information
Max 1
To specify pallet information including quantity, exchange, and weight
0650
Note/Special Instruction
Max 20
To transmit information in a free-form format, if necessary, for comment or special instruction
0310 Loop
Repeat 1
0700
Name
Max 1
To identify a party by type of organization, name, and code
0800
Additional Name Information
Max 1
To specify additional names
0900
Address Information
Max 2
To specify the location of the named party
1000
Geographic Location
Max 1
To specify the geographic place of the named party
1200
Contact
Max 3
To identify a person or office to whom communications should be directed
0320 Loop
Repeat 99
1300
Description, Marks and Numbers
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers
1350
Shipment Weight, Packaging and Quantity Data
Max 1
To specify shipment details in terms of weight, and quantity of handling units
1370
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
The PER segment is used to specify the sales representative for the product shipped.
0325 Loop
Repeat 99
1400
Contact
Max 1
To identify a person or office to whom communications should be directed
The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
1410
Business Instructions and Reference Number
Max 5
To specify instructions in this business relationship or a reference number
The L11 segment contains the specific hazardous material reference numbers. Used in loop 0325 it pertains to all iterations of loop 0330 following.
1420
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
0330 Loop
Repeat 25
1430
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
1440
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
1450
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
1460
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1470
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1480
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1490
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
0350 Loop
Repeat 999
1500
Order Identification Detail
Max 1
To specify order identification detail
Use loop 0350 for conveying seller's order/invoice level detail or buyer's purchase order level detail. If not using order level detail, this loop should not be used.
1600
Date/Time
Max 2
To specify pertinent dates and times
1800
Lading Detail
Max 999
To transmit detailed lading data pertinent to a pickup or delivery
0360 Loop
Repeat 99
1900
Description, Marks and Numbers
Max 1
To specify the line item in terms of description, quantity, packaging, and marks and numbers
If sending order level detail within the 0350 loop, then use L5 and AT8 segments in loop 0360 to relay commodity detail. Otherwise, use L5 and AT8 segments within the 0320 loop to relay commodity detail. Use either loop 0320 or loop 0360, but not both.
1950
Shipment Weight, Packaging and Quantity Data
Max 1
To specify shipment details in terms of weight, and quantity of handling units
Accumulated weights, quantities, and volumes sent in the AT8 segment in loop 0360 should total to the weight, quantity, and volume in the OID segment in loop 0350. Accumulated weights and quantities in the LAD segment in loop 0350 should total to the weight and quantity in the OID segment in loop 0350.
0365 Loop
Repeat 99
2000
Contact
Max 1
To identify a person or office to whom communications should be directed
The G61 segment contains the person or company to be contacted by the carrier in case of emergency.
2010
Business Instructions and Reference Number
Max 5
To specify instructions in this business relationship or a reference number
The L11 segment contains the specific hazardous material reference numbers. Used in loop 0365 it pertains to all iterations of loop 0370 following.
2020
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
0370 Loop
Repeat 25
2030
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
2040
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
2050
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
2060
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
2070
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
2080
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
2090
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
0380 Loop
Repeat 10
2100
Equipment Details
Max 1
To identify the equipment
2200
Accessorial Equipment Details
Max 1
To identify the accessorial equipment required to load or unload product
2300
Additional Equipment Details
Max 1
To identify additional equipment details
2400
Measurements
Max 1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2500
Seal Numbers
Max 2
To record seal numbers used and the organization that applied the seals

Summary

Sequence
Segment
Name
Max use
0100
Total Weight and Charges
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.