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Transaction Set
in
X12 Release 004020

561 Contract Abstract

Functional Group D4

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Abstract Transaction Set (561) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to abstract a new contract, abstract a change in terms of a previously abstracted contract, or to correct a previously transmitted abstract. This bi-directional transaction set includes the information necessary to administer a contract, including modifications and corrections to that contract, and provides an acknowledgment mechanism to enable management of the contract administration process. This transaction set is typically used internally within a business entity as a post-award management report, when the purchasing and contract administration functions are separated within that entity.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
LM Loop
Repeat >1
0400
Code Source Information
Max 1
To transmit standard code list identification information
The LM loop identifies industry code data unique to the transaction set.
0500
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat >1
0600
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop carries address information such as the purchasing party and the contract administration office.
0700
Additional Name Information
Max 2
To specify additional names
0800
Address Information
Max 2
To specify the location of the named party
0900
Geographic Location
Max 1
To specify the geographic place of the named party
1000
Contact
Max 1
To identify a person or office to whom communications should be directed

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
0200
Contract Summary
Max 1
To provide information about a contract
The CS segment carries the details of a specific contract.
0300
Date/Time
Max 2
To specify pertinent dates and times
0500
Baseline Item Data
Max 1
To specify basic and most frequently used line item data
0600
Subline Item Detail
Max 1
To specify product subline detail item data
0700
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
0800
Monetary Amount
Max 1
To indicate the total monetary amount
0900
Percent Amounts
Max 2
To qualify percent amounts and supply percent amounts
To carry the percent variation in quantity over and under for a specified deliverable quantity of an item.
1000
Product/Item Description
Max 10
To describe a product or process in coded or free-form format
FA1 Loop
Repeat >1
1110
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1120
Accounting DataMandatory
Max >1
To specify the detailed accounting data
1200
Monetary Amount
Max 2
To indicate the total monetary amount
1300
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
LM Loop
Repeat >1
1400
Code Source Information
Max 1
To transmit standard code list identification information
1500
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat >1
1600
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop carries address information about the contractor, paying office, accounting station, and inventory control point.
1700
Additional Name Information
Max 2
To specify additional names
1800
Address Information
Max 2
To specify the location of the named party
1900
Geographic Location
Max 1
To specify the geographic place of the named party
2000
Contact
Max 1
To identify a person or office to whom communications should be directed
SCH Loop
Repeat >1
2100
Line Item Schedule
Max 1
To specify the data for scheduling a specific line-item
N1 Loop
Repeat >1
2200
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop carries address information for each delivery location.
2300
Additional Name Information
Max 2
To specify additional names
2400
Address Information
Max 2
To specify the location of the named party
2500
Geographic Location
Max 1
To specify the geographic place of the named party

Summary

Sequence
Segment
Name
Max use
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
CTT01 is the number of iterations of HL segment. If used, CTT02 is the hash total of the values found in quantity ordered (PO102) for each PO1 segment. See data element 347 for proper hashing technique.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.