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Transaction Set
in
X12 Release 004020

820 Payment Order/Remittance Advice

Functional Group RA

This Draft Standard for Trial Use contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

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Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Payment Order/Remittance AdviceMandatory
Max 1
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
0300
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
0350
Trace
Max 1
To uniquely identify a transaction to an application
The TRN segment is used to uniquely identify a payment order/remittance advice.
0400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The CUR segment does not initiate a foreign exchange transaction.
0500
Reference Identification
Max >1
To specify identifying information
0600
Date/Time Reference
Max >1
To specify pertinent dates and times
N1 Loop
Repeat >1
0700
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
0800
Additional Name Information
Max >1
To specify additional names
0900
Address Information
Max >1
To specify the location of the named party
1000
Geographic Location
Max 1
To specify the geographic place of the named party
1100
Reference Identification
Max >1
To specify identifying information
1200
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
1300
Remittance Delivery Method
Max 1
To identify remittance delivery when remittance is separate from payment
1400
Date/Time Reference
Max 1
To specify pertinent dates and times

Detail

Sequence
Segment
Name
Max use
ENT Loop
Repeat >1
0100
Entity
Max 1
To designate the entities which are parties to a transaction and specify a reference meaningful to those entities
The ENT loop is for vendor or consumer third party consolidated payments.
ENT09 may contain the payee's accounts receivable customer number.
NM1 Loop
Repeat >1
0200
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
Allowing the NM1 segment to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
0300
Additional Name Information
Max >1
To specify additional names
0400
Address Information
Max >1
To specify the location of the named party
0500
Geographic Location
Max 1
To specify the geographic place of the named party
0600
Reference Identification
Max >1
To specify identifying information
0700
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
ADX Loop
Repeat >1
0800
Adjustment
Max 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
0900
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
1000
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
1050
Date/Time Reference
Max 1
To specify pertinent dates and times
REF Loop
Repeat >1
1100
Reference Identification
Max 1
To specify identifying information
1200
Date/Time Reference
Max >1
To specify pertinent dates and times
IT1 Loop
Repeat >1
1300
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the ADX loop is the adjustment line item detail loop.
1310
Rate Amounts or Percents
Max 1
To identify rate amounts or percents for a specific cost or other line item
1320
Quantity
Max 1
To specify quantity information
REF Loop
Repeat >1
1400
Reference Identification
Max 1
To specify identifying information
1410
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
1420
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1430
Tax Information
Max >1
To specify tax information
1440
Date/Time Reference
Max 10
To specify pertinent dates and times
SLN Loop
Repeat >1
1450
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
1460
Reference Identification
Max 1
To specify identifying information
1470
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
1480
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1490
Tax Information
Max >1
To specify tax information
RMR Loop
Repeat >1
1500
Remittance Advice Accounts Receivable Open Item Reference
Max 1
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
Loop RMR is for open items being referenced or for payment on account.
1600
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
1700
Reference Identification
Max >1
To specify identifying information
1800
Date/Time Reference
Max >1
To specify pertinent dates and times
IT1 Loop
Repeat >1
1900
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the RMR loop is the remittance line item detail loop.
1920
Rate Amounts or Percents
Max 1
To identify rate amounts or percents for a specific cost or other line item
1940
Quantity
Max 1
To specify quantity information
REF Loop
Repeat >1
2000
Reference Identification
Max 1
To specify identifying information
2010
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
2020
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2030
Tax Information
Max >1
To specify tax information
SLN Loop
Repeat >1
2040
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
2050
Reference Identification
Max 1
To specify identifying information
2060
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
2070
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2080
Tax Information
Max >1
To specify tax information
ADX Loop
Repeat >1
2100
Adjustment
Max 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop (position 080).
2200
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
2300
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
REF Loop
Repeat >1
2400
Reference Identification
Max 1
To specify identifying information
2500
Date/Time Reference
Max >1
To specify pertinent dates and times
IT1 Loop
Repeat >1
2600
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the ADX loop is the adjustment line item detail loop.
2610
Rate Amounts or Percents
Max 1
To identify rate amounts or percents for a specific cost or other line item
2620
Quantity
Max 1
To specify quantity information
REF Loop
Repeat >1
2700
Reference Identification
Max 1
To specify identifying information
2710
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
2720
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2730
Tax Information
Max >1
To specify tax information
2740
Date/Time Reference
Max 10
To specify pertinent dates and times
SLN Loop
Repeat >1
2750
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
2760
Reference Identification
Max 1
To specify identifying information
2770
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
2780
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2790
Tax Information
Max >1
To specify tax information
TXP Loop
Repeat >1
2800
Tax Payment
Max 1
To identify tax payment data
The TXP loop is for tax payments.
2850
Tax Information
Max >1
To specify tax information
DED Loop
Repeat >1
2870
Deductions
Max 1
To specify payment related information for child support payment deductions
The DED loop is for child support payments.
LX Loop
Repeat >1
2900
Assigned Number
Max 1
To reference a line number in a transaction set
The LX loop is for pension payments.
2950
Reference Identification
Max >1
To specify identifying information
3000
Trace
Max >1
To uniquely identify a transaction to an application
NM1 Loop
Repeat >1
3050
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
3100
Reference Identification
Max >1
To specify identifying information
3150
Maintenance Type
Max 1
To identify the specific type of item maintenance
AIN Loop
Repeat >1
3200
Income
Max 1
To provide type and amount of income obtained
3250
Quantity
Max >1
To specify quantity information
3300
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
PEN Loop
Repeat >1
3350
Pension Information
Max 1
To specify financial activity for a pension plan
3400
Monetary Amount
Max >1
To indicate the total monetary amount
3450
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
INV Loop
Repeat >1
3500
Investment Vehicle Selection
Max 1
To specify type of investment vehicle or account and other basic data about the investment
3550
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
N9 Loop
Repeat 1
3600
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 loop is for payroll payments.
AMT Loop
Repeat >1
3700
Monetary Amount
Max 1
To indicate the total monetary amount
The AMT segment can be used to provide information about allocation or distribution of gross pay that is split across multiple payment orders.
3800
Reference Identification
Max >1
To specify identifying information
N1 Loop
Repeat >1
3900
Name
Max 1
To identify a party by type of organization, name, and code
4000
Reference Identification
Max >1
To specify identifying information
EMS Loop
Repeat >1
4100
Employment Position
Max 1
To describe employment position
4200
Attendance
Max >1
To specify attendance information
4300
Income
Max >1
To provide type and amount of income obtained
4400
Payroll Deduction
Max >1
To specify payroll deduction information
RYL Loop
Repeat >1
4500
Royalty Payment
Max 1
To specify remittance information about royalty payments
The RYL loop is for royalty payments.
NM1 Loop
Repeat >1
4600
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
LOC Loop
Repeat >1
4700
Location
Max 1
To describe the location in space and time of the axis of an item relative to an origin axis Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space
PID Loop
Repeat >1
4800
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
4900
Date/Time Reference
Max 1
To specify pertinent dates and times
PCT Loop
Repeat >1
5000
Percent Amounts
Max 1
To qualify percent amounts and supply percent amounts
5100
Quantity
Max 1
To specify quantity information
AMT Loop
Repeat >1
5200
Monetary Amount
Max 1
To indicate the total monetary amount
5300
Adjustment
Max >1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
ASM Loop
Repeat 1
5400
Amount and Settlement Method
Max 1
Defines a participant's monetary commitment and settlement method
5500
Adjustment
Max 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

Summary

Sequence
Segment
Name
Max use
0100
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.