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Transaction Set
in
X12 Release 004020

836 Procurement Notices

Functional Group RQ

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used by the buyer to notify the seller or other interested parties of the award or pending award of a contract which may contain some indefinite features, such as delivery schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the notification of intent to award or actual award of a small business set-aside purchase, notification of being outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the notification of the award of a requirements type contract.

Heading

Sequence
Segment
Name
Max use
0050
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0080
Beginning Segment for Procurement NoticesMandatory
Max 1
To indicate the beginning of the Procurement Notices Transaction Set and transmit identifying numbers and dates
0120
Restrictions/Conditions
Max 5
To specify restrictions/conditions (such as shipping, ordering)
0140
Pricing Information
Max 25
To specify pricing information
0160
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
0180
Monetary Amount
Max >1
To indicate the total monetary amount
0200
Quantity
Max >1
To specify quantity information
0210
Date/Time Reference
Max >1
To specify pertinent dates and times
0220
Lead Time
Max >1
To specify lead time for availability of products and services
0230
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
0240
Text
Max >1
To specify textual data
N1 Loop
Repeat >1
0250
Name
Max 1
To identify a party by type of organization, name, and code
0260
Additional Name Information
Max 2
To specify additional names
0270
Address Information
Max 2
To specify the location of the named party
0280
Geographic Location
Max 1
To specify the geographic place of the named party
0290
Reference Identification
Max >1
To specify identifying information
0300
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
0310
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
LM Loop
Repeat >1
0330
Code Source Information
Max 1
To transmit standard code list identification information
0340
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
PO1 Loop
Repeat >1
0350
Baseline Item Data
Max 1
To specify basic and most frequently used line item data
0400
Additional Item Detail
Max >1
To specify additional item-related data involving variations in normal price/quantity structure
0500
Pricing Information
Max >1
To specify pricing information
0600
Product/Item Description
Max >1
To describe a product or process in coded or free-form format
0700
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0800
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
1000
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
1020
Date/Time Reference
Max 10
To specify pertinent dates and times
1030
Restrictions/Conditions
Max 1
To specify restrictions/conditions (such as shipping, ordering)
1040
Quantity
Max >1
To specify quantity information
1050
Monetary Amount
Max >1
To indicate the total monetary amount
REF Loop
Repeat >1
1070
Reference Identification
Max 1
To specify identifying information
1080
Date/Time Reference
Max >1
To specify pertinent dates and times
SLN Loop
Repeat >1
1100
Subline Item Detail
Max 1
To specify product subline detail item data
1200
Product/Item Description
Max >1
To describe a product or process in coded or free-form format
N1 Loop
Repeat >1
1300
Name
Max 1
To identify a party by type of organization, name, and code
1400
Additional Name Information
Max 2
To specify additional names
1500
Address Information
Max 2
To specify the location of the named party
1600
Geographic Location
Max 1
To specify the geographic place of the named party
1700
Reference Identification
Max >1
To specify identifying information
1800
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
1810
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
1820
Date/Time Reference
Max >1
To specify pertinent dates and times
1830
Lead Time
Max >1
To specify lead time for availability of products and services
1840
Text
Max >1
To specify textual data
LM Loop
Repeat >1
1850
Code Source Information
Max 1
To transmit standard code list identification information
1860
Industry CodeMandatory
Max >1
Code to transmit standard industry codes
1900
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.