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Transaction Set
in
X12 Release 004020

854 Shipment Delivery Discrepancy Information

Functional Group DD

This Draft Standard for Trial Use contains the format and establishes the data contents of the Shipment Delivery Discrepancy Information Transaction Set (854) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set is used to enable a carrier to notify a shipper or consignee of discrepancies between tendered freight and actual delivered freight. Delivery discrepancy data enables a party to track and control damages, overages, and shortages. This transaction set is not used to acknowledge receipt of goods.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Shipment Delivery Discrepancy InformationMandatory
Max 1
To transmit identifying numbers and other basic data relating to the transaction set
0300
Date/Time
Max 1
To specify pertinent dates and times
0400
Reference Identification
Max 20
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment is used to transmit reference numbers that are unique to the entire shipment, such as a master purchase order number or a master shipment identification number.
0500
Remarks
Max 10
To transmit information in a free-form format for comment or special instruction
N1 Loop
Repeat 10
0600
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop allows for transmission of information and reference numbers pertaining to the shipper. The N9 could include dock number, door number, or plant number.
0700
Additional Name Information
Max 2
To specify additional names
0800
Address Information
Max 2
To specify the location of the named party
0900
Geographic Location
Max 1
To specify the geographic place of the named party
1000
Contact
Max 1
To identify a person or office to whom communications should be directed
1100
Reference Identification
Max 20
To transmit identifying information as specified by the Reference Identification Qualifier

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat 999
0100
Assigned NumberMandatory
Max 1
To reference a line number in a transaction set
The LX loop will contain only the information pertaining to the discrepancy.
0200
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
0300
Date/Time
Max 1
To specify pertinent dates and times
0400
Carrier Information
Max >1
To identify carrier equipment and condition of shipment
N1 Loop
Repeat 10
0500
Name
Max 1
To identify a party by type of organization, name, and code
This N1 loop allows for transmission of information and reference numbers pertaining to the consignee.
0600
Additional Name Information
Max 2
To specify additional names
0700
Address Information
Max 2
To specify the location of the named party
0800
Geographic Location
Max 1
To specify the geographic place of the named party
0900
Contact
Max 1
To identify a person or office to whom communications should be directed
Q8 Loop
Repeat 999
1000
Detail Delivery Exception InformationMandatory
Max 1
To transmit detailed lading data, damage, and disposition information
The Q8 loop allows for transmission of detailed information pertaining to the shipment discrepancy.
1100
Date/Time
Max 1
To specify pertinent dates and times
1200
Remarks
Max 1
To transmit information in a free-form format for comment or special instruction
1250
Loop Header
Max 1
To indicate that the next segment begins a loop
N1 Loop
Repeat 10
1300
Name
Max 1
To identify a party by type of organization, name, and code
This N1 loop allows for transmission of information pertaining to the final disposition of the shipment.
1400
Additional Name Information
Max 2
To specify additional names
1500
Address Information
Max 2
To specify the location of the named party
1600
Geographic Location
Max 1
To specify the geographic place of the named party
1650
Loop Trailer
Max 1
To indicate that the loop immediately preceding this segment is complete
1700
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.