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Transaction Set
in
X12 Release 004020

861 Receiving Advice/Acceptance Certificate

Functional Group RC

This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of goods and services.

Featured 861 mapping guides
Office Depot
Verizon

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Receiving Advice or Acceptance CertificateMandatory
Max 1
To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time
This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the units accepted.
0400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference Identification
Max >1
To specify identifying information
0600
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Date/Time ReferenceMandatory
Max 10
To specify pertinent dates and times
0800
Purchase Order Reference
Max 25
To provide reference to a specific purchase order
0900
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
1000
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
1100
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
1200
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
1250
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
N1 Loop
Repeat 200
1300
Name
Max 1
To identify a party by type of organization, name, and code
1400
Additional Name Information
Max 2
To specify additional names
1500
Address Information
Max 2
To specify the location of the named party
1600
Geographic Location
Max 1
To specify the geographic place of the named party
1700
Reference Identification
Max 100
To specify identifying information
1800
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
1900
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
LM Loop
Repeat 10
2000
Code Source Information
Max 1
To transmit standard code list identification information
2100
Industry CodeMandatory
Max 100
Code to transmit standard industry codes

Detail

Sequence
Segment
Name
Max use
RCD Loop
Repeat 200000
0100
Receiving Conditions
Max 1
To report receiving conditions and specify contested quantities
0200
Item Detail (Shipment)
Max 1
To specify line-item detail relative to shipment
0300
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0400
Item Identification
Max 100
To specify basic item identification data
0500
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
0600
Item Physical Details
Max 100
To specify the physical qualities, packaging, weights, and dimensions relating to the item
0700
Reference Identification
Max 12
To specify identifying information
0800
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
0900
Date/Time Reference
Max 10
To specify pertinent dates and times
1000
Purchase Order Reference
Max 25
To provide reference to a specific purchase order
1100
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1200
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
1300
Carrier Details (Quantity and Weight)
Max 20
To specify the transportation details relative to commodity, weight, and quantity
1400
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
1500
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
1600
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
1700
Service, Promotion, Allowance, or Charge Information
Max 10
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1800
Marks and Numbers
Max >1
To indicate identifying marks and numbers for shipping containers
LM Loop
Repeat 10
1850
Code Source Information
Max 1
To transmit standard code list identification information
1860
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
SLN Loop
Repeat 100
1900
Subline Item Detail
Max 1
To specify product subline detail item data
2000
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
2030
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
LM Loop
Repeat 10
2050
Code Source Information
Max 1
To transmit standard code list identification information
2060
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat 200
2100
Name
Max 1
To identify a party by type of organization, name, and code
2200
Additional Name Information
Max 2
To specify additional names
2300
Address Information
Max 2
To specify the location of the named party
2400
Geographic Location
Max 1
To specify the geographic place of the named party
2500
Reference Identification
Max 100
To specify identifying information
2600
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
2700
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment

Summary

Sequence
Segment
Name
Max use
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.