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Transaction Set
in
X12 Release 004030

304 Shipping Instructions

Functional Group SO

This Draft Standard for Trial Use provides the format and establishes the data contents of the Shipping Instructions Transaction Set (304) for use within the context of an Electronic Data Interchange (EDI) environment. When this transaction set is transmitted to an ocean carrier, it provides all the information necessary to prepare and distribute a contract of carriage such as an ocean bill of lading, sea waybill, and other shipping documents. When this transaction set is transmitted to a freight forwarder or customs broker, it provides for the transmission of shipping and financial information required by the forwarder or customs broker to move cargo and provide the services requested.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Shipment Information TransactionMandatory
Max 1
To transmit basic data relating to shipment information
0300
Set Purpose
Max 1
To allow for positive identification of transaction set purpose
0400
Authentication
Max 2
To specify the authority for authorizing an action and the date authentication is made
0500
Shipment Type Information
Max 1
To specify the General Commodity (GC) code and any required special indicators for the shipment
0600
Beyond Routing
Max 1
To specify routing of a beyond point
0700
Compensation Information
Max 1
To convey brokerage, freight forwarder compensation, and other compensation information related to shipments
0800
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
0850
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
0900
Vessel Identification
Max 2
To provide vessel details and voyage number
1000
Vessel Schedule
Max 1
To transmit vessel scheduling information
1100
Letter of Credit Reference
Max 1
To transmit letter of credit details
1150
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
The currency specified at this position will be in effect for all monetary values except those accompanied by a currency segment. If any other currency segments are transmitted, they will apply to the loop in which they occur.
M1 Loop
Repeat 5
1200
Insurance
Max 1
To specify details related to insurance
1250
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300
Sales/Delivery Terms
Max 1
To state terms and dates
1400
Bank ID
Max 1
To specify data required for electronic payment
1560
Date/Time Reference
Max 20
To specify pertinent dates and times
N1 Loop
Repeat 100
1600
Name
Max 1
To identify a party by type of organization, name, and code
1700
Additional Name Information
Max 2
To specify additional names
1800
Address Information
Max 2
To specify the location of the named party
1900
Geographic Location
Max 1
To specify the geographic place of the named party
1950
Contact
Max 3
To identify a person or office to whom communications should be directed
R4 Loop
Repeat 20
2000
Port or Terminal
Max 1
Contractual or operational port or point relevant to the movement of the cargo
2100
Date/Time Reference
Max 15
To specify pertinent dates and times
2160
Route Information with Preference
Max 25
To specify the responsibilities and carrier preference
2200
Route Information
Max 13
To specify carrier and routing sequences and details
2300
Remarks
Max 12
To transmit information in a free-form format for comment or special instruction
2400
Business Instructions and Reference Number
Max 99
To specify instructions in this business relationship or a reference number
2500
Special Handling Instructions
Max 6
To specify special handling instructions in coded or free-form format
2600
Description, Marks and Numbers
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
2700
Export License
Max 25
To transmit information contained on an export license
2800
Import License
Max 5
To transmit import license number and effective dates
C8 Loop
Repeat 20
2900
Certifications and Clauses
Max 1
To specify applicable certifications and clauses
2950
Certifications Clauses Continuation
Max 5
To specify additional applicable certifications and clauses
3000
Supplementary Information
Max 10
To provide processible supplementary information

Detail

Sequence
Segment
Name
Max use
LX Loop
Repeat 999
0100
Assigned Number
Max 1
To reference a line number in a transaction set
0200
Container Details
Max 10
To specify container information and transportation service to be used
N7 Loop
Repeat 999
0300
Equipment Details
Max 1
To identify the equipment
0350
Quantity
Max 1
To specify quantity information
0380
Measurement
Max 1
To describe physical dimensions and quantities
0400
Equipment Environment
Max 1
To describe the operating environment of the equipment
0500
Seal Numbers
Max 5
To record seal numbers used and the organization that applied the seals
0550
Seal Number Replacement
Max 100
To provide an audit trail of seal number changes
0600
Equipment and Temperature
Max 1
To relate equipment type and required temperatures
0620
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
L1 Loop
Repeat 20
0700
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
0800
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1000
Tariff Reference
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
1100
Export License
Max 25
To transmit information contained on an export license
1200
Import License
Max 5
To transmit import license number and effective dates
1300
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
H1 Loop
Repeat 10
1350
Hazardous Material
Max 1
To specify information relative to hazardous material
1370
Additional Hazardous Material Description
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 100
1400
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
1410
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
1420
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
1430
Freeform Hazardous Material Information
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1440
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1450
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1460
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
1470
Hazardous Material Identifying Reference Numbers
Max 5
To transmit specific hazardous material reference numbers
1480
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
1510
Business Instructions and Reference Number
Max 100
To specify instructions in this business relationship or a reference number
1600
Remarks
Max 10
To transmit information in a free-form format for comment or special instruction
PO4 Loop
Repeat 100
1620
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 162 is mutually exclusive with the use of the PO4 loop in Table 2 Position 172 in a single iteration of the LX loop.
1640
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1660
Marks and Numbers
Max 5
To indicate identifying marks and numbers for shipping containers
1680
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
L0 Loop
Repeat 120
1700
Line Item - Quantity and Weight
Max 1
To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data
1710
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1715
Reference Identification
Max 100
To transmit identifying information as specified by the Reference Identification Qualifier
PO4 Loop
Repeat 100
1720
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
The PO4 loop may be used to transmit layered packaging information. The use of the PO4 loop in Table 2 Position 172 is mutually exclusive with the use of the PO4 loop in Table 2 Position 162 in a single iteration of the LX loop.
1730
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
1740
Marks and Numbers
Max 5
To indicate identifying marks and numbers for shipping containers
1750
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
1760
Quantity
Max 5
To specify quantity information
The lading quantity of principal interest to the parties exchanging information is transmitted in the LO segment. The quantity ordered and other pertinent lading quantities are to be transmitted in the QTY segments in the LO loop.
1770
Measurement
Max 1
To describe physical dimensions and quantities
1780
Hazardous Certification
Max 6
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
PAL Loop
Repeat 3
1790
Pallet Information
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
1810
Quantity
Max 1
To specify quantity information
CTP Loop
Repeat 1
1830
Pricing Information
Max 1
To specify pricing information
1840
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1850
Description, Marks and Numbers
Max 999
To specify the line item in terms of description, quantity, packaging, and marks and numbers
1870
Item Identification
Max 1
To specify basic item identification data
1900
Alternate Lading Description
Max 20
To provide lading description beyond what is required for rating and billing purposes
1970
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
L1 Loop
Repeat 20
2000
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
2100
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
2300
Tariff Reference
Max 1
To reference details of the tariff used to arrive at applicable rates or charge
SAC Loop
Repeat 10
2350
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
2360
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
L9 Loop
Repeat 10
2370
Charge Detail
Max 1
To specify special charge code and the associated monetary amount
2380
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
2400
Export License
Max 25
To transmit information contained on an export license
2500
Import License
Max 5
To transmit import license number and effective dates
C8 Loop
Repeat 20
2600
Certifications and Clauses
Max 1
To specify applicable certifications and clauses
2610
Certifications Clauses Continuation
Max 5
To specify additional applicable certifications and clauses
2650
Supplementary Information
Max 10
To provide processible supplementary information
H1 Loop
Repeat 10
2700
Hazardous Material
Max 1
To specify information relative to hazardous material
2800
Additional Hazardous Material Description
Max 10
To specify free-form hazardous material descriptive data in addition to the information provided in the H1 segment
LH1 Loop
Repeat 1000
2900
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
3000
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
If the hazardous endorsement (LH204) is "NONE", then use of LH204 is mandatory; however, the receiver must consider it to be blanks when printing a paper document.
3100
Hazardous Material Shipping Name
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
3200
Freeform Hazardous Material Information
Max 25
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
3300
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
3400
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
3500
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
3600
Hazardous Material Identifying Reference Numbers
Max 5
To transmit specific hazardous material reference numbers
3700
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
N1 Loop
Repeat 10
3800
Name
Max 1
To identify a party by type of organization, name, and code
3900
Additional Name Information
Max 2
To specify additional names
4000
Address Information
Max 2
To specify the location of the named party
4100
Geographic Location
Max 1
To specify the geographic place of the named party
4200
Contact
Max 3
To identify a person or office to whom communications should be directed

Summary

Sequence
Segment
Name
Max use
L3 Loop
Repeat 1
0100
Total Weight and Charges
Max 1
To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
0110
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0150
Measurements
Max 5
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0200
Paperwork
Max 50
To identify the type or transmission or both of paperwork or supporting information
0250
Supplementary Information
Max 999
To provide processible supplementary information
L1 Loop
Repeat 20
0300
Rate and Charges
Max 1
To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
0400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
TDS Loop
Repeat 1
0420
Total Monetary Value Summary
Max 1
To specify the total invoice discounts and amounts
0430
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
SAC Loop
Repeat 10
0440
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
0450
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
L9 Loop
Repeat 10
0460
Charge Detail
Max 1
To specify special charge code and the associated monetary amount
0470
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0480
Invoice Shipment Summary
Max 5
To specify summary details of total items shipped in terms of quantity, weight, and volume
0500
Event Detail
Max 10
To specify information about a specific event
0600
Remarks
Max 999
To transmit information in a free-form format for comment or special instruction
0700
Business Instructions and Reference Number
Max 24
To specify instructions in this business relationship or a reference number
0800
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.