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Transaction Set
in
X12 Release 004030

527 Material Due-In and Receipt

Functional Group MD

This Draft Standard for Trial Use contains the format and establishes the data contents of the Material Due-In and Receipt Transaction Set (527) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide advanced notification of scheduled material receipts, to report receipts, and to inquire about the status of receipt reporting. This transaction set may be used to convey a description of the material, receiving conditions and quantities, necessary contract information, and other logistics information. This transaction set is bi-directional between trading partners.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Material ManagementMandatory
Max 1
To indicate the beginning of a material management transaction and transmit identifying numbers and dates
0300
Date/Time
Max 5
To specify pertinent dates and times
0400
Note/Special Instruction
Max 5
To transmit information in a free-form format, if necessary, for comment or special instruction
LM Loop
Repeat 50
0500
Code Source Information
Max 1
To transmit standard code list identification information
The LM loop identifies logistics data common to the entire transaction set.
0600
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat 20
0700
NameMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies name and or address information common to the entire transaction set.
0800
Additional Name Information
Max 2
To specify additional names
0900
Address Information
Max 2
To specify the location of the named party
1000
Geographic Location
Max 1
To specify the geographic place of the named party
1100
Contact
Max 5
To identify a person or office to whom communications should be directed

Detail

Sequence
Segment
Name
Max use
LIN Loop
Repeat >1
0100
Item IdentificationMandatory
Max 1
To specify basic item identification data
0200
Contract Summary
Max 1
To provide information about a contract
The CS segment identifies data related to material obtained from procurement sources.
0300
Reference Identification
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment identifies data related to material obtained from non-procurement sources.
RCD Loop
Repeat >1
0400
Receiving ConditionsMandatory
Max 1
To report receiving conditions and specify contested quantities
0500
Date/Time
Max 10
To specify pertinent dates and times
0600
Furnished Goods and Services
Max 1
To specify information related to furnished material, equipment, property, information, and services
0800
Demand Detail
Max 100
To describe the type of demand and the intended use of material
0900
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment identifies shipment identification information.
1000
Monetary Amount
Max 1
To indicate the total monetary amount
1100
Note/Special Instruction
Max 5
To transmit information in a free-form format, if necessary, for comment or special instruction
1150
Transportation Instructions
Max 5
To specify transportation instructions relating to the shipment
LM Loop
Repeat 25
1200
Code Source Information
Max 1
To transmit standard code list identification information
The LM loop identifies logistics data unique to each use of the RCD loop.
1300
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
CS Loop
Repeat >1
1400
Contract Summary
Max 1
To provide information about a contract
The CS loop identifies contract summary, logistics, and packaging data unique to material received from a procurement source.
1500
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1600
Reference Identification
Max 5
To transmit identifying information as specified by the Reference Identification Qualifier
1700
Date/Time
Max 5
To specify pertinent dates and times
1800
Line Item Detail - Description
Max 5
To describe an item in free-form format
LM Loop
Repeat 25
1900
Code Source Information
Max 1
To transmit standard code list identification information
2000
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
N1 Loop
Repeat 25
2100
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies name and or address information unique to each use of the RCD loop.
2200
Additional Name Information
Max 2
To specify additional names
2300
Address Information
Max 2
To specify the location of the named party
2400
Geographic Location
Max 1
To specify the geographic place of the named party
2450
Contact
Max 1
To identify a person or office to whom communications should be directed
REF Loop
Repeat >1
2500
Reference Identification
Max 1
To specify identifying information
The REF loop conveys serial number, lot number and inventory data.
2600
Date/Time
Max 10
To specify pertinent dates and times
2700
Reference Identification
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
2800
Name
Max 1
To identify a party by type of organization, name, and code
LM Loop
Repeat 50
2900
Code Source Information
Max 1
To transmit standard code list identification information
3000
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
QTY Loop
Repeat >1
3100
Quantity
Max 1
To specify quantity information
The QTY loop stratifies the RCD02 quantity based on unique logistic and receiving location data.
3200
Name
Max 1
To identify a party by type of organization, name, and code
LM Loop
Repeat 100
3300
Code Source Information
Max 1
To transmit standard code list identification information
3400
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
FA1 Loop
Repeat >1
3450
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
3460
Accounting DataMandatory
Max >1
To specify the detailed accounting data
3500
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.