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Transaction Set
in
X12 Release 004030

568 Contract Payment Management Report

Functional Group D5

This Draft Standard for Trial Use contains the format and establishes the data contents of the Contract Payment Management Report Transaction Set (568) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the transmission of a management report to provide the details of payments and collections made against funds obligated on contracts, orders, and other services.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
The BGN segment identifies the transaction set purpose code, a unique number used to identify this transmission, and the date and time of transaction set creation.
0300
Monetary AmountMandatory
Max 2
To indicate the total monetary amount
The AMT segment identifies the collected amount and the disbursed amount to the extent that either amount applies to the transaction set.
N1 Loop
Repeat 10
0400
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the name and address information for the transmitting and receiving parties.
0500
Additional Name Information
Max 2
To specify additional names
0600
Address Information
Max 2
To specify the location of the named party
0700
Geographic Location
Max 1
To specify the geographic place of the named party
0800
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
The PER segment identifies the name and communications number of an information point of contact familiar with the details of the contract payment management report.

Detail

Sequence
Segment
Name
Max use
CS Loop
Repeat >1
0100
Contract Summary
Max 1
To provide information about a contract
The CS segment identifies the contract, modification, call, and order number of the procurement instrument, and the voucher number of the payment being reported on in this contract payment management report.
0200
Reference Identification
Max 3
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment identifies the number of the original voucher on which a payment was made if the voucher being reported on in this transmission is a change, correction, or adjustment to that previous voucher.
0300
Date/Time Reference
Max 1
To specify pertinent dates and times
The DTM segment identifies the date of the voucher being reported on in this transmission.
LM Loop
Repeat 10
0400
Code Source Information
Max 1
To transmit standard code list identification information
The LM loop provides the capability to transmit industry-specific codes from an industry-specific code list.
0500
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
The LQ segment identifies the industry-specific codes.
REF Loop
Repeat >1
0600
Reference Identification
Max 1
To specify identifying information
The REF segment identifies a reference number associated with the following appropriation data.
LX Loop
Repeat >1
0800
Assigned Number
Max 1
To reference a line number in a transaction set
0900
Reference IdentificationMandatory
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment identifies a contract line item, exhibit line item, or subclassification of either against which specific data is being reported.
1000
Monetary Amount
Max >1
To indicate the total monetary amount
The AMT segment identifies the gross, net, deducted, or collected amounts and the net variance amount applicable to the line item being reported.
1100
Quantity
Max 1
To specify quantity information
The QTY segment identifies the quantity shipped.
LM Loop
Repeat 10
1200
Code Source Information
Max 1
To transmit standard code list identification information
1300
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
The LQ segment identifies industry-specific codes applicable to the line item.
N1 Loop
Repeat 1
1400
Name
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies address information for a quantity delivered in a specific shipment, to a specific ship-to address.
1500
Additional Name Information
Max 2
To specify additional names
1600
Address Information
Max 2
To specify the location of the named party
1700
Geographic Location
Max 1
To specify the geographic place of the named party
1800
Reference Identification
Max 2
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 segment identifies the shipment identification number and suffix number, if one exists, for the shipment which resulted in the voucher action.
FA1 Loop
Repeat >1
1850
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
1860
Accounting DataMandatory
Max >1
To specify the detailed accounting data
BAL Loop
Repeat >1
1900
Balance Detail
Max 1
To identify the specific monetary balances associated with a particular account
2000
Reference Identification
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
2100
Rate Information
Max >1
To specify the earnings, rates and multipliers for this account

Summary

Sequence
Segment
Name
Max use
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
CTT01 identifies the number of CS segments used in the transaction. If used, CTT02 is the hash total of the values found in monetary amount (AMT02) for each AMT segment at position 100 in table 2. See data element 347 for proper hashing technique.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.