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Transaction Set
in
X12 Release 004030

855 Purchase Order Acknowledgment

Functional Group PR

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Acknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used as notification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise as prearranged in their partnership.

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Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Purchase Order AcknowledgmentMandatory
Max 1
To indicate the beginning of the Purchase Order Acknowledgment Transaction Set and transmit identifying numbers and dates
0400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference Identification
Max >1
To specify identifying information
0600
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
0900
Pricing Information
Max >1
To specify pricing information
0950
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales Requirements
Max 1
To specify general conditions or requirements of the sale
SAC Loop
Repeat 25
1200
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1250
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Discount Detail
Max 20
To specify the exact type and terms of various discount information
1450
Installment Information
Max 1
To specify installment billing arrangement
1500
Date/Time Reference
Max 10
To specify pertinent dates and times
1600
Lead Time
Max 12
To specify lead time for availability of products and services
1800
Item Identification
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850
Service Characteristic Identification
Max >1
To specify service characteristic data
1900
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
2000
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2700
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
2750
Tax Information
Max >1
To specify tax information
2770
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
N9 Loop
Repeat 1000
2800
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2850
Date/Time Reference
Max >1
To specify pertinent dates and times
2900
Text
Max >1
To specify textual data
2950
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
2980
Electronic Format Identification
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3000
Name
Max 1
To identify a party by type of organization, name, and code
3100
Additional Name Information
Max 2
To specify additional names
3150
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
3200
Address Information
Max 2
To specify the location of the named party
3300
Geographic Location
Max 1
To specify the geographic place of the named party
3350
Location ID Component
Max >1
To define types and values of a geographic location
3400
Reference Identification
Max 12
To specify identifying information
3500
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
3550
Service Characteristic Identification
Max >1
To specify service characteristic data
3600
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
3700
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3800
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
3900
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
4000
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4100
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
4200
Text
Max >1
To specify textual data
ADV Loop
Repeat >1
4300
Advertising Demographic Information
Max 1
To convey advertising demographic information
4400
Date/Time Reference
Max >1
To specify pertinent dates and times
4500
Text
Max >1
To specify textual data

Detail

Sequence
Segment
Name
Max use
PO1 Loop
Repeat 100000
0100
Baseline Item Data
Max 1
To specify basic and most frequently used line item data
PO102 is required.
0150
Item Identification
Max >1
To specify basic item identification data
0180
Service Characteristic Identification
Max >1
To specify service characteristic data
0200
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0300
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
0400
Pricing Information
Max >1
To specify pricing information
0450
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
0490
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
0600
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
0900
Item Physical Details
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference Identification
Max >1
To specify identifying information
1100
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat 25
1300
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1350
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales Requirements
Max >1
To specify general conditions or requirements of the sale
1600
Discount Detail
Max 20
To specify the exact type and terms of various discount information
1650
Installment Information
Max 1
To specify installment billing arrangement
1700
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
1900
Destination Quantity
Max 500
To specify destination and quantity detail
2000
Date/Time Reference
Max 10
To specify pertinent dates and times
2100
Lead Time
Max 12
To specify lead time for availability of products and services
2300
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
ACK Loop
Repeat 104
2700
Line Item Acknowledgment
Max 1
To acknowledge the ordered quantities and specify the ready date for a specific line item
2800
Date/Time Reference
Max 1
To specify pertinent dates and times
2900
Marks and Numbers
Max 10
To indicate identifying marks and numbers for shipping containers
2930
Monetary Amount
Max 1
To indicate the total monetary amount
If AMT is used in the detail area, then AMT01 will = 1 and AMT02 will indicate total line amount as calculated by the sender.
2950
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
2960
Tax Information
Max >1
To specify tax information
QTY Loop
Repeat >1
3000
Quantity
Max 1
To specify quantity information
3020
Service Characteristic Identification
Max >1
To specify service characteristic data
PKG Loop
Repeat 200
3030
Marking, Packaging, Loading
Max 1
To describe marking, packaging, loading, and unloading requirements
3050
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
SCH Loop
Repeat 200
3100
Line Item Schedule
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
3150
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3200
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
3300
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
3400
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3450
Reference Identification
Max >1
To specify identifying information
N9 Loop
Repeat 1000
3500
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3550
Date/Time Reference
Max >1
To specify pertinent dates and times
3600
Text
Max >1
To specify textual data
3650
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
3680
Electronic Format Identification
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3700
Name
Max 1
To identify a party by type of organization, name, and code
3800
Additional Name Information
Max 2
To specify additional names
3850
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
3900
Address Information
Max 2
To specify the location of the named party
4000
Geographic Location
Max 1
To specify the geographic place of the named party
4050
Location ID Component
Max >1
To define types and values of a geographic location
4100
Reference Identification
Max 12
To specify identifying information
4200
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
4250
Service Characteristic Identification
Max >1
To specify service characteristic data
4260
Date/Time Reference
Max 1
To specify pertinent dates and times
4300
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
4350
Line Item Schedule
Max 200
To specify the data for scheduling a specific line-item
4400
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4500
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
4600
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
4700
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4750
Quantity
Max >1
To specify quantity information
4800
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
SLN Loop
Repeat 1000
4900
Subline Item Detail
Max 1
To specify product subline detail item data
4950
Text
Max >1
To specify textual data
5000
Service Characteristic Identification
Max >1
To specify service characteristic data
5100
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
5200
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
5220
Pricing Information
Max 25
To specify pricing information
5230
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
5300
Line Item Acknowledgment
Max 104
To acknowledge the ordered quantities and specify the ready date for a specific line item
SAC Loop
Repeat 10
5400
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5450
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5500
Date/Time Reference
Max 10
To specify pertinent dates and times
5540
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
5570
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
5580
Advertising Demographic Information
Max >1
To convey advertising demographic information
QTY Loop
Repeat >1
5590
Quantity
Max 1
To specify quantity information
5610
Service Characteristic Identification
Max >1
To specify service characteristic data
N9 Loop
Repeat >1
5630
Reference Identification
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
5640
Date/Time Reference
Max >1
To specify pertinent dates and times
5650
Text
Max >1
To specify textual data
N1 Loop
Repeat 10
5760
Name
Max 1
To identify a party by type of organization, name, and code
5780
Additional Name Information
Max 2
To specify additional names
5790
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
5800
Address Information
Max 2
To specify the location of the named party
5900
Geographic Location
Max 1
To specify the geographic place of the named party
6000
Location ID Component
Max >1
To define types and values of a geographic location
6100
Reference Identification
Max 12
To specify identifying information
6200
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
6250
Service Characteristic Identification
Max >1
To specify service characteristic data

Summary

Sequence
Segment
Name
Max use
CTT Loop
Repeat 1
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
0200
Monetary Amount
Max 1
To indicate the total monetary amount
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.