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Transaction Set
in
X12 Release 004040

823 Lockbox

Functional Group LB

This X12 Transaction Set contains the format and establishes the data contents of the Lockbox Transaction Set (823) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to transmit lockbox (incoming payments) information and totals from a bank or any other lockbox service provider to a company.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
N1 Loop
Repeat 2
0200
NameMandatory
Max 1
To identify a party by type of organization, name, and code
Mandatory: Lockbox (LBX) depository bank ID; optionally, identify ultimate recipient (company who has the LBX) of the LBX information.
0300
Additional Name Information
Max 2
To specify additional names
0400
Address Information
Max 2
To specify the location of the named party
0500
Geographic Location
Max 1
To specify the geographic place of the named party
0600
Reference Identification
Max 12
To specify identifying information
0700
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
0800
Trace
Max 1
To uniquely identify a transaction to an application
The TRN segment is used to uniquely identify a lockbox transaction set.
0900
Date/Time Reference
Max 2
To specify pertinent dates and times
The DTM segment can be used to indicate the transaction creation (and, optionally, time) and the cutoff date and time for lockbox transactions reported in this transaction set.

Detail

Sequence
Segment
Name
Max use
DEP Loop
Repeat 100
0100
DepositMandatory
Max 1
To indicate the lockbox ID, date, time, deposit number, and bank account information
DEP segment contains LBX ID number, depository bank ABA number, and bank acct. number, deposit date/time.
0200
Monetary AmountMandatory
Max 1
To indicate the total monetary amount
AMT = Total deposit dollars.
0300
QuantityMandatory
Max 2
To specify quantity information
QTY = Number of batches in deposit; number of checks in deposit.
0400
Reference Identification
Max 5
To specify identifying information
REF = Identifies deposit number and/or deposit sequence number.
0500
Date/Time Reference
Max 10
To specify pertinent dates and times
Identifies processing or other date/time information.
BAT Loop
Repeat >1
0600
Batch
Max 1
To indicate batch identifying information
0700
Funds Availability
Max 10
To indicate the funds availability in days
0800
Monetary Amount
Max 1
To indicate the total monetary amount
AMT = Total batch dollars.
0900
Quantity
Max 1
To specify quantity information
QTY = Number of checks in batch.
1000
Date/Time Reference
Max 10
To specify pertinent dates and times
DTM = Identifies processing or other date/time information.
BPR Loop
Repeat >1
1100
Beginning Segment for Payment Order/Remittance Advice
Max 1
To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur
The BPR segment identifies the payment method.
1150
Trace
Max 1
To uniquely identify a transaction to an application
1200
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1300
Reference Identification
Max >1
To specify identifying information
REF = Identifies payee code, MICR line, check number and scan line.
1400
Date/Time Reference
Max >1
To specify pertinent dates and times
DTM = Identifies check date, postmark date, date/time check received by LBX.
1420
Funds Availability
Max 1
To indicate the funds availability in days
ADX Loop
Repeat >1
1440
Adjustment
Max 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
This ADX loop contains adjustment items which are not netted to an RMR segment in this transaction set.
1450
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
1460
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
1470
Date/Time Reference
Max 1
To specify pertinent dates and times
REF Loop
Repeat >1
1480
Reference Identification
Max 1
To specify identifying information
1490
Date/Time Reference
Max >1
To specify pertinent dates and times
IT1 Loop
Repeat >1
1500
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the ADX loop is the adjustment line detail loop.
REF Loop
Repeat >1
1510
Reference Identification
Max 1
To specify identifying information
1520
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
1530
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1540
Tax Information
Max >1
To specify tax information
SLN Loop
Repeat >1
1550
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
1560
Reference Identification
Max 1
To specify identifying information
1570
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
1580
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1590
Tax Information
Max >1
To specify tax information
N1 Loop
Repeat 200
1600
Name
Max 1
To identify a party by type of organization, name, and code
N1 = Identifies payer/remitter name, number.
1700
Additional Name Information
Max 2
To specify additional names
1800
Address Information
Max 2
To specify the location of the named party
1900
Geographic Location
Max 1
To specify the geographic place of the named party
2000
Reference Identification
Max 12
To specify identifying information
2100
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
RMR Loop
Repeat >1
2200
Remittance Advice Accounts Receivable Open Item Reference
Max 1
To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail
Loop RMR is for open items being referenced or for payment on account.
2300
Name
Max 1
To identify a party by type of organization, name, and code
N1 = Identifies payer name, number if distinct from remitter name, number.
2400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
2500
Reference Identification
Max >1
To specify identifying information
REF = Identifies scan line.
2600
Date/Time Reference
Max >1
To specify pertinent dates and times
DTM = Identifies document date.
IT1 Loop
Repeat >1
2700
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the RMR loop is the remittance line detail loop.
REF Loop
Repeat >1
2800
Reference Identification
Max 1
To specify identifying information
2900
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
3000
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
3100
Tax Information
Max >1
To specify tax information
SLN Loop
Repeat >1
3200
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
3300
Reference Identification
Max 1
To specify identifying information
3400
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
3500
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
3600
Tax Information
Max >1
To specify tax information
ADX Loop
Repeat >1
3700
Adjustment
Max 1
To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos
This ADX loop can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer ADX loop.
3800
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
3900
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
REF Loop
Repeat >1
4000
Reference Identification
Max 1
To specify identifying information
4100
Date/Time Reference
Max >1
To specify pertinent dates and times
IT1 Loop
Repeat >1
4200
Baseline Item Data (Invoice)
Max 1
To specify the basic and most frequently used line item data for the invoice and related transactions
Loop IT1 within the ADX loop is the adjustment line detail loop.
REF Loop
Repeat >1
4300
Reference Identification
Max 1
To specify identifying information
4400
Date/Time Reference
Max 1
To specify pertinent dates and times
SAC Loop
Repeat >1
4500
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
4600
Tax Information
Max >1
To specify tax information
SLN Loop
Repeat >1
4700
Subline Item Detail
Max 1
To specify product subline detail item data
REF Loop
Repeat >1
4800
Reference Identification
Max 1
To specify identifying information
4900
Date/Time Reference
Max >1
To specify pertinent dates and times
SAC Loop
Repeat >1
5000
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5100
Tax Information
Max >1
To specify tax information
TXP Loop
Repeat >1
5200
Tax Payment
Max 1
To identify tax payment data
5300
Tax Information
Max >1
To specify tax information
DED Loop
Repeat >1
5400
Deductions
Max 1
To specify payment related information for child support payment deductions
LX Loop
Repeat >1
5500
Assigned Number
Max 1
To reference a line number in a transaction set
5600
Reference Identification
Max >1
To specify identifying information
5700
Trace
Max >1
To uniquely identify a transaction to an application
NM1 Loop
Repeat >1
5800
Individual or Organizational Name
Max 1
To supply the full name of an individual or organizational entity
5900
Reference Identification
Max >1
To specify identifying information
6000
Maintenance Type
Max >1
To identify the specific type of item maintenance
AIN Loop
Repeat >1
6100
Income
Max 1
To provide type and amount of income obtained
6200
Quantity
Max >1
To specify quantity information
6300
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
PEN Loop
Repeat >1
6400
Pension Information
Max 1
To specify financial activity for a pension plan
6500
Monetary Amount
Max >1
To indicate the total monetary amount
6600
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
INV Loop
Repeat >1
6700
Investment Vehicle Selection
Max 1
To specify type of investment vehicle or account and other basic data about the investment
6800
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period

Summary

Sequence
Segment
Name
Max use
0100
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.