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Transaction Set
in
X12 Release 004040

856 Ship Notice/Manifest

Functional Group SH

This X12 Transaction Set contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Ship NoticeMandatory
Max 1
To transmit identifying numbers, dates, and other basic data relating to the transaction set
0400
Date/Time Reference
Max 10
To specify pertinent dates and times

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat 200000
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
0200
Item Identification
Max 1
To specify basic item identification data
0300
Item Detail (Shipment)
Max 1
To specify line-item detail relative to shipment
0400
Subline Item Detail
Max 1000
To specify product subline detail item data
0500
Purchase Order Reference
Max 1
To provide reference to a specific purchase order
0600
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
0700
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
0800
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0900
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
1000
Marking, Packaging, Loading
Max 25
To describe marking, packaging, loading, and unloading requirements
1100
Carrier Details (Quantity and Weight)
Max 20
To specify the transportation details relative to commodity, weight, and quantity
1200
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
TD3 Loop
Repeat 12
1300
Carrier Details (Equipment)
Max 1
To specify transportation details relating to the equipment used by the carrier
1350
Trailer or Container Dimension and Weight
Max 1
To specify trailer or container dimensions
1400
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
1450
Trailer Shipment Details
Max 1
To specify details of shipments on a trailer
1500
Reference Identification
Max >1
To specify identifying information
1510
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
LH1 Loop
Repeat 100
1520
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
1530
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
1540
Hazardous Material Shipping Name
Max 12
To specify the hazardous material shipping name and additional descriptive requirements
1550
Freeform Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
1560
EPA Required Data
Max >1
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
1570
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
1580
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
1590
Hazardous Material Identifying Reference Numbers
Max 10
To transmit specific hazardous material reference numbers
1600
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
1610
Empty Equipment Hazardous Material Information
Max 1
To specify the "last contained" hazardous shipping name, placard notation, and reference numbers for empty equipment
CLD Loop
Repeat 200
1700
Load Detail
Max 1
To specify the number of material loads shipped
1800
Reference Identification
Max 200
To specify identifying information
1850
Date or Time or Period
Max 1
To specify any or all of a date, a time, or a time period
1900
Marks and Numbers
Max >1
To indicate identifying marks and numbers for shipping containers
2000
Date/Time Reference
Max 10
To specify pertinent dates and times
2100
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
2150
Pallet Information
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
N1 Loop
Repeat 200
2200
Name
Max 1
To identify a party by type of organization, name, and code
2300
Additional Name Information
Max 2
To specify additional names
2400
Address Information
Max 2
To specify the location of the named party
2500
Geographic Location
Max 1
To specify the geographic place of the named party
2600
Reference Identification
Max 12
To specify identifying information
2700
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
2800
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
2900
Destination Quantity
Max 50
To specify destination and quantity detail
3000
Excess Transportation Detail
Max 1
To specify information relating to premium transportation
3100
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
SAC Loop
Repeat >1
3200
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
3250
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
3300
Furnished Goods and Services
Max 1
To specify information related to furnished material, equipment, property, information, and services
3350
Yes/No Question
Max 10
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
LM Loop
Repeat 10
3400
Code Source Information
Max 1
To transmit standard code list identification information
3500
Industry CodeMandatory
Max 100
Code to transmit standard industry codes
V1 Loop
Repeat >1
3600
Vessel Identification
Max 1
To provide vessel details and voyage number
3700
Port or Terminal
Max >1
Contractual or operational port or point relevant to the movement of the cargo
3800
Date/Time Reference
Max >1
To specify pertinent dates and times

Summary

Sequence
Segment
Name
Max use
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.