CRS Course Record

To provide the receiving institution or organization with information about courses taken and the status of those courses

Position
Element
Name
Type
Requirement
Min
Max
Repeat
CRS-01
Basis for Academic Credit or Award of Credential Code
Identifier (ID)
Mandatory
1
1
1
Code indicating how academic credit or a credential was granted by an institution or earned by an individual
CRS-02
Academic Credit Type Code
Identifier (ID)
Optional
1
1
1
Code indicating the type of credit used (awarded) by the institution
CRS-03
Quantity
Decimal number (R)
Optional
1
15
1
Numeric value of quantity
CRS03 is either the value of the course or the credits attempted, while CRS04 is the credits earned by the student for the course.
CRS-04
Quantity
Decimal number (R)
Optional
1
15
1
Numeric value of quantity
CRS-05
Academic Grade Qualifier
Identifier (ID)
Conditional
1
3
1
Code specifying grading scale used by an academic institution for an academic course
CRS-06
Academic Grade
String (AN)
Optional
1
3
1
This indicates the grade received in an academic course
C0605: If CRS-06 is present, then CRS-05 is required
CRS-07
Yes/No Condition or Response Code
Identifier (ID)
Optional
1
1
1
Code indicating a Yes or No condition or response
CRS07 indicates if the course is a special honors course. A "Y" indicates that the course is designated as an honors course; an "N" indicates it is not an honors course.
CRS-08
Academic Grade or Course Level Code
Identifier (ID)
Optional
1
2
1
Code indicating the level or type, or both, of academic work
CRS-09
Course Repeat or No Count Indicator Code
Identifier (ID)
Optional
1
1
1
Code indicating when an academic course has been repeated by a student and how that repeat is to be computed in the student's academic grade average
CRS-10
Identification Code Qualifier
Identifier (ID)
Conditional
1
2
1
Code specifying the system/method of code structure used for Identification Code (67)
P1011: If either CRS-10 or CRS-11 is present, then the other is required
CRS10 and CRS11 are the content area of the course.
CRS-11
Identification Code
String (AN)
Conditional
2
80
1
Code identifying a party or other code
CRS-12
Quantity
Decimal number (R)
Optional
1
15
1
Numeric value of quantity
CRS12 is the number of academic quality (or grade) points earned by the student for participation in a course.
CRS-13
Level of Individual, Test, or Course Code
Identifier (ID)
Optional
2
2
1
Code identifying level of course, test, or individual
CRS-14
Name
String (AN)
Optional
1
60
1
Free-form name
CRS14 and CRS15 refer to the course alpha prefix and number, respectively. These are the course numbers.
CRS-15
Reference Identification
String (AN)
Optional
1
80
1
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
CRS-16
Name
String (AN)
Optional
1
60
1
Free-form name
CRS16 is the course title.
CRS-17
Quantity
Decimal number (R)
Optional
1
15
1
Numeric value of quantity
CRS17 and CRS18 are the student's days attended and days absent in the course, respectively.
CRS-18
Quantity
Decimal number (R)
Optional
1
15
1
Numeric value of quantity
CRS-19
Date
Date (DT)
Optional
8
8
1
Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
CRS19 is the date the student dropped the course.
CRS-20
Override Academic Course Source Code
Identifier (ID)
Optional
2
2
1
Code indicating the source of academic credit if not from the sending educational institution
CRS20 indicated if the course was taken as a transfer course at another institution or under the auspices of another institution covered by reciprocal agreement between the participating institutions.

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