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EDI 820 Payment Order/Remittance Advice

Functional Group RA

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Payment Order/Remittance Advice Transaction Set (820) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to make a payment, send a remittance advice, or make a payment and send a remittance advice. This transaction set can be an order to a financial institution to make a payment to a payee. It can also be a remittance advice identifying the detail needed to perform cash application to the payee's accounts receivable system. The remittance advice can go directly from payer to payee, through a financial institution, or through a third party agent.

Heading

Position
Segment
Name
Max use
  1. To indicate the start of a transaction set and to assign a control number

  2. To indicate the beginning of a Payment Order/Remittance Advice Transaction Set and total payment amount, or to enable related transfer of funds and/or information from payer to payee to occur

  3. To transmit information in a free-form format, if necessary, for comment or special instruction

  4. To uniquely identify a transaction to an application

    The TRN segment is used to uniquely identify a payment order/remittance advice.
  5. To specify the currency (dollars, pounds, francs, etc.) used in a transaction

    The CUR segment does not initiate a foreign exchange transaction.
  6. To specify identifying information

  7. To specify pertinent dates and times

  8. 1000 Loop Optional
    Repeat >1
    1. To identify a party by type of organization, name, and code

      The LOOP ID - 1000 allows for name/address information for the payer and payee which would be utilized to address remittance(s) for delivery.
    2. To specify additional names

    3. To specify the location of the named party

    4. To specify the geographic place of the named party

    5. To specify identifying information

    6. To identify a person or office to whom administrative communications should be directed

    7. To identify remittance delivery when remittance is separate from payment

    8. To specify pertinent dates and times

Detail

Position
Segment
Name
Max use
  1. 2000 Loop Optional
    Repeat >1
    1. To designate the entities which are parties to a transaction and specify a reference meaningful to those entities

      The LOOP ID - 2000 is for vendor or consumer third party consolidated payments.
      ENT09 may contain the payee's accounts receivable customer number.
    2. 2100 Loop Optional
      Repeat >1
      1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

      2. To specify the detailed accounting data

    3. 2200 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

        Allowing LOOP ID - 2200 to repeat in this area allows the paying entity within a payer and the paid entity within a payee to be identified (not the payer and payee).
      2. To specify additional names

      3. To specify the location of the named party

      4. To specify the geographic place of the named party

      5. To specify identifying information

      6. To identify a person or office to whom administrative communications should be directed

    4. 2300 Loop Optional
      Repeat >1
      1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

        The LOOP ID - 2300 contains adjustment items which are not netted to an RMR segment in this transaction set.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To identify a person or office to whom administrative communications should be directed

      4. To specify pertinent dates and times

      5. 2310 Loop Optional
        Repeat >1
        1. To specify identifying information

        2. To specify pertinent dates and times

      6. 2320 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions

          The LOOP ID - 2320 within LOOP ID -2300 is the adjustment line item detail loop.
        2. To identify rate amounts or percents for a specific cost or other line item

        3. To specify quantity information

        4. 2321 Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. 2322 Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information

          3. To specify pertinent dates and times

        6. 2323 Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. 23231 Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          3. 23232 Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

      7. 2330 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

    5. 2400 Loop Optional
      Repeat >1
      1. To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

        The LOOP ID - 2400 is for open items being referenced or for payment on account.
      2. To transmit information in a free-form format, if necessary, for comment or special instruction

      3. To specify identifying information

      4. To specify pertinent dates and times

      5. To provide descriptions that identify a specific vehicle

      6. 2410 Loop Optional
        Repeat >1
        1. To specify the basic and most frequently used line item data for the invoice and related transactions

          The LOOP ID - 2410 within the LOOP ID - 2400 is the remittance line item detail loop.
        2. To identify rate amounts or percents for a specific cost or other line item

        3. To specify quantity information

        4. 2411 Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. 2412 Loop Optional
          Repeat >1
          1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

          2. To specify tax information

        6. 2413 Loop Optional
          Repeat >1
          1. To specify product subline detail item data

          2. 24131 Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          3. 24132 Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

      7. 2420 Loop Optional
        Repeat >1
        1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

          The LOOP ID - 2420 can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the LOOP ID - 2300 (position 2/0800).
        2. To transmit information in a free-form format, if necessary, for comment or special instruction

        3. To identify a person or office to whom administrative communications should be directed

        4. 2421 Loop Optional
          Repeat >1
          1. To specify identifying information

          2. To specify pertinent dates and times

        5. 2422 Loop Optional
          Repeat >1
          1. To specify the basic and most frequently used line item data for the invoice and related transactions

            The LOOP ID - 2422 within LOOP ID - 2420 is the adjustment line item detail loop.
          2. To identify rate amounts or percents for a specific cost or other line item

          3. To specify quantity information

          4. 24221 Loop Optional
            Repeat >1
            1. To specify identifying information

            2. To specify pertinent dates and times

          5. 24222 Loop Optional
            Repeat >1
            1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

            2. To specify tax information

            3. To specify pertinent dates and times

          6. 24223 Loop Optional
            Repeat >1
            1. To specify product subline detail item data

            2. 242231 Loop Optional
              Repeat >1
              1. To specify identifying information

              2. To specify pertinent dates and times

            3. 242232 Loop Optional
              Repeat >1
              1. To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge

              2. To specify tax information

      8. 2430 Loop Optional
        Repeat >1
        1. To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

        2. To specify the detailed accounting data

  2. 3000 Loop Optional
    Repeat >1
    1. To identify tax payment data

      The LOOP ID - 3000 is for tax payments.
    2. To specify tax information

    3. To specify identifying information

    4. To specify pertinent dates and times

  3. 4000 Loop Optional
    Repeat >1
    1. To specify payment related information for child support payment deductions

      The LOOP ID - 4000 is for child support payments.
  4. 5000 Loop Optional
    Repeat >1
    1. To reference a line number in a transaction set

      The LOOP ID - 5000 is for pension payments.
    2. To specify identifying information

    3. To uniquely identify a transaction to an application

    4. 5100 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

      2. To specify identifying information

      3. To identify the specific type of item maintenance

      4. 5110 Loop Optional
        Repeat >1
        1. To provide type and amount of income obtained

        2. To specify quantity information

        3. To specify any or all of a date, a time, or a time period

      5. 5120 Loop Optional
        Repeat >1
        1. To specify financial activity for a pension plan

        2. To indicate the total monetary amount

        3. To specify any or all of a date, a time, or a time period

        4. 5121 Loop Optional
          Repeat >1
          1. To specify type of investment vehicle or account and other basic data about the investment

          2. To specify any or all of a date, a time, or a time period

  5. 6000 Loop Optional
    Repeat 1
    1. To transmit identifying information as specified by the Reference Identification Qualifier

      The LOOP ID - 6000 is for payroll payments.
    2. To specify identifying information

    3. 6100 Loop Optional
      Repeat >1
      1. To indicate the total monetary amount

        The AMT segment can be used to provide information about allocation or distribution of net pay that is split across multiple payment orders.
      2. To specify identifying information

    4. 6200 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

      2. To specify identifying information

      3. 6210 Loop Optional
        Repeat >1
        1. To describe employment position

        2. To specify attendance information

        3. To provide type and amount of income obtained

        4. To specify payroll deduction information

  6. 7000 Loop Optional
    Repeat >1
    1. To specify remittance information about royalty payments

      The LOOP ID - 7000 is for royalty payments.
    2. 7100 Loop Optional
      Repeat >1
      1. To supply the full name of an individual or organizational entity

      2. 7110 Loop Optional
        Repeat >1
        1. To describe the location in space and time of the axis of an item relative to an origin axis; Euclidean geometry has been assumed with orthogonal axes; the sequence of axes has been chosen in the customary sequence of X, Y, and Z, however, it is possible to just use two-dimensional space rather than three-dimensional space

        2. 7111 Loop Optional
          Repeat >1
          1. To describe a product or process in coded or free-form format

          2. To specify pertinent dates and times

          3. 71111 Loop Optional
            Repeat >1
            1. To qualify percent amounts and supply percent amounts

            2. To specify quantity information

            3. 711111 Loop Optional
              Repeat >1
              1. To indicate the total monetary amount

              2. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

      3. 7120 Loop Optional
        Repeat 1
        1. Defines a participant's monetary commitment and settlement method

        2. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

  7. 8000 Loop Optional
    Repeat >1
    1. To provide benefit, characteristics, and identification information on insured entities.

      The LOOP ID - 8000 is for health coverage insurance premium payments.
    2. To specify quantity information

    3. To supply the full name of an individual or organizational entity

    4. To specify identifying information

    5. To supply demographic information

    6. To specify any or all of a date, a time, or a time period

    7. 8100 Loop Optional
      Repeat >1
      1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

        The LOOP ID - 8100 contains adjustment items which are not netted to an RMR segment in this transaction set.
      2. To specify pertinent dates and times

    8. 8200 Loop Optional
      Repeat >1
      1. To provide information on health coverage

      2. To specify any or all of a date, a time, or a time period

      3. To specify identifying information

      4. 8210 Loop Optional
        Repeat >1
        1. To specify the accounts receivable open item(s) to be included in the cash application and to convey the appropriate detail

          The LOOP ID - 8210 is for open items being referenced or for payment on account.
        2. To specify identifying information

        3. To specify pertinent dates and times

        4. 8211 Loop Optional
          Repeat >1
          1. To convey accounts-payable adjustment information for the purpose of cash application, including payer-generated debit/credit memos

            The LOOP ID - 8211 can only contain adjustment information for the immediately preceding RMR segment and affects the amount (RMR04) calculation. If this adjustment amount is not netted to the immediately preceding RMR, use the outer LOOP ID - 8100 (position 2/5700).
          2. To specify identifying information

    9. 8300 Loop Optional
      Repeat >1
      1. To identify a party by type of organization, name, and code

      2. To specify identifying information

      3. To specify pertinent dates and times

  8. 9000 Loop Optional
    Repeat >1
    1. To transmit data for third party payments, identifying the third party payer as well as the taxpayer on whose behalf the payment is being made. Third party payments include employment taxes paid by payroll service providers on behalf of employers, payments from employers in response to tax agency orders to garnish employee wages for tax liability, etc.

      The LOOP ID - 9000 is for third party tax payments.

Summary

Position
Segment
Name
Max use
  1. To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

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