EDI

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Transaction Set
in
X12 Release 008010

940 Warehouse Shipping Order

Functional Group OW

This X12 Transaction Set contains the format and establishes the data contents of the Warehouse Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to enable the depositor or other business party to advise a warehouse to make a shipment, confirm a shipment, or modify or cancel a previously transmitted shipping order.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Shipping Order IdentificationMandatory
Max 1
To transmit identifying numbers and other basic data for this transaction set
0100 Loop
Repeat 10
0400
Party Identification
Max 1
To identify a party by type of organization, name, and code
0500
Additional Name Information
Max 2
To specify additional names
0600
Party Location
Max 2
To specify the location of the named party
0700
Geographic Location
Max 1
To specify the geographic place of the named party
0800
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
0900
Extended Reference Information
Max 10
To transmit identifying information as specified by the Reference Identification Qualifier
1000
Contact
Max 3
To identify a person or office to whom communications should be directed
1100
Date/Time
Max 10
To specify pertinent dates and times
1200
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
1300
Equipment and Temperature
Max 1
To relate equipment type and required temperatures
1400
Warehouse Carrier Information
Max 1
To specify transportation instructions relating to shipment
1500
Special Handling Information
Max 5
To provide special handling information that may be necessary for safe handling of shipment
1530
Route Information
Max 13
To specify carrier and routing sequences and details
1560
Rail Shipment Information
Max 1
To transmit rail-specific shipment data
1565
Pallet Type and Load Characteristics
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
0150 Loop
Repeat 1
1570
Carrier Details (Equipment)
Max 1
To specify transportation details relating to the equipment used by the carrier
1580
Trailer or Container Dimension and Weight
Max 1
To specify trailer or container dimensions
0200 Loop
Repeat 10
1600
Code Source Information
Max 1
To transmit standard code list identification information
1700
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes

Detail

Sequence
Segment
Name
Max use
0300 Loop
Repeat >1
0050
Transaction Set Line Number
Max 1
To reference a line number in a transaction set
0100
Marks and Numbers Information
Max >1
To indicate identifying marks and numbers for shipping containers
0150
Destination Quantity
Max >1
To specify destination and quantity detail
0160
Party Identification
Max 1
To identify a party by type of organization, name, and code
0170
Date/Time
Max 10
To specify pertinent dates and times
0190
Extended Reference Information
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
0310 Loop
Repeat >1
0200
Line Item Detail - Warehouse
Max 1
To transmit basic and most frequent shipment-related line-item data elements
0225
Subline Item Detail
Max >1
To specify product subline detail item data
0250
Special Handling Information
Max 1
To provide special handling information that may be necessary for safe handling of shipment
0300
Line Item Detail - Description
Max 5
To describe an item in free-form format
0400
Extended Reference Information
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
0450
Note/Special Instruction
Max >1
To transmit information in a free-form format, if necessary, for comment or special instruction
0500
Line Item Detail - Packing
Max 3
To specify packing details of the items shipped
0700
Quantity Information
Max 10
To specify quantity information
0800
Monetary Amount Information
Max >1
To indicate the total monetary amount
0900
Date/Time
Max 10
To specify pertinent dates and times
1000
Transportation Instructions
Max 1
To specify transportation instructions relating to the shipment
1050
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
N1 Loop
Repeat >1
1100
Party Identification
Max 1
To identify a party by type of organization, name, and code
1101
Additional Name Information
Max 1
To specify additional names
1102
Party Location
Max 1
To specify the location of the named party
1103
Geographic Location
Max 1
To specify the geographic place of the named party
1120
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
1140
Hazardous Classification Information
Max 6
To specify the hazardous notation and endorsement information
1160
Hazardous Material Identifying Reference Numbers
Max 1
To transmit specific hazardous material reference numbers
1180
Hazardous Certification
Max 5
To specify the name of the person certifying that the shipment complies with the regulations and/or the actual certification
1190
Pallet Type and Load Characteristics
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
0320 Loop
Repeat 10
1200
Code Source Information
Max 1
To transmit standard code list identification information
1300
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes
1350
Loop Header
Max 1
To indicate that the next segment begins a loop
0330 Loop
Repeat >1
1400
Transaction Set Line Number
Max 1
To reference a line number in a transaction set
The LX loop conveys serial number data.
1500
Extended Reference Information
Max >1
To transmit identifying information as specified by the Reference Identification Qualifier
1600
Date/Time
Max 10
To specify pertinent dates and times
1700
Party Identification
Max 1
To identify a party by type of organization, name, and code
1750
Destination Quantity
Max >1
To specify destination and quantity detail
0331 Loop
Repeat 10
1800
Code Source Information
Max 1
To transmit standard code list identification information
1900
Industry Code IdentificationMandatory
Max 100
To identify standard industry codes
0332 Loop
Repeat >1
2000
Hazardous Identification Information
Max 1
To specify the hazardous commodity identification reference number and quantity
2100
Hazardous Classification Information
Max 4
To specify the hazardous notation and endorsement information
2200
Hazardous Material Shipping Name Information
Max 10
To specify the hazardous material shipping name and additional descriptive requirements
2300
Free-form Hazardous Material Information
Max 20
To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
2400
EPA Required Data
Max 3
To specify the Environmental Protection Agency (EPA) information relating to shipments of hazardous material
2500
Canadian Dangerous Requirements
Max 1
To specify additional Transport Canada requirements covering transportation of dangerous goods in Canada
2600
Transborder Hazardous Requirements
Max 3
To specify the placard information required by the second government agency when shipment is to cross into another country
2700
Hazardous Material Identifying Reference Numbers
Max 10
To transmit specific hazardous material reference numbers
2800
Administrative Communications Contact
Max 5
To identify a person or office to whom administrative communications should be directed
2850
Loop Trailer
Max 1
To indicate that the loop immediately preceding this segment is complete
0340 Loop
Repeat >1
2900
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
3000
Accounting DataMandatory
Max >1
To specify the detailed accounting data

Summary

Sequence
Segment
Name
Max use
0100
Total Shipping Order
Max 1
To specify summary details of total items shipped in terms of quantity, weight, and volume
0200
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Specifications are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Specifications are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.