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Transaction Set
in
X12 Release 008020

132 Human Resource Information

Functional Group HU

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Human Resource Information Transaction Set (132) for use within the context of an Electronic Data Interchange (EDI) environment. The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
N1 Loop
Repeat >1
0300
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the reporting institution.
0400
Additional Name Information
Max 2
To specify additional names
0500
Party Location
Max 2
To specify the location of the named party
0600
Geographic Location
Max 1
To specify the geographic place of the named party
0700
Reference Information
Max >1
To specify identifying information
0800
Communication Contact Information
Max >1
To specify a communication contact number

Detail

Sequence
Segment
Name
Max use
HL Loop
Repeat >1
0100
Hierarchical LevelMandatory
Max 1
To identify dependencies among and the content of hierarchically related groups of data segments
The HL loop identifies the hierarchical levels of the transaction set: State, System, District, Region, Institution, and Individual.
0200
Reference Information
Max >1
To specify identifying information
0300
Yes/No Question
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
0400
Demographic Information
Max 1
To supply demographic information
0500
Information
Max >1
To report information
0600
Language Use
Max >1
To specify language, type of usage, and proficiency or fluency
0700
Quantity Information
Max >1
To specify quantity information
0800
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
NM1 Loop
Repeat >1
0900
Individual or Organizational NameMandatory
Max 1
To supply the full name of an individual or organizational entity
The NM1 loop identifies the name of the entity described in the HL loop.
1000
Additional Name Information
Max 2
To specify additional names
N3 Loop
Repeat 5
1100
Party Location
Max 1
To specify the location of the named party
1200
Geographic Location
Max 1
To specify the geographic place of the named party
1300
Communication Contact Information
Max >1
To specify a communication contact number
CQ Loop
Repeat >1
1400
Credentials and Qualifications
Max 1
To provide information on any certificate, license, permit, credential, or qualification
1500
Field of Study
Max >1
To provide information about a course or field of study associated with an academic program
1600
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
The DTP segment transmits significant dates associated with the the credential or qualification such as the date issued and expiration date.
1700
Reference Information
Max 10
To specify identifying information
1800
Institutional Staff Information
Max >1
To provide information about number and type of staff in an institution
1900
Yes/No Question
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
DEG Loop
Repeat 5
2000
Degree Record
Max 1
To provide information about an educational institution's academic award
2100
Field of Study
Max 10
To provide information about a course or field of study associated with an academic program
2200
Quantity Information
Max >1
To specify quantity information
CRS Loop
Repeat >1
2300
Course Record
Max 1
To provide the receiving institution or organization with information about courses taken and the status of those courses
The CRS loop provides information about academic courses taken in other than regular vocational, undergraduate or graduate courses or programs. This would include personal development courses and other training taken by the individual.
2400
Supplemental Course Data
Max 1
To provide supplemental information on a course or a particular instance of a course
N1 Loop
Repeat 10
2500
Party Identification
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the entity awarding the credential or validating the qualification.
2600
Additional Name Information
Max 2
To specify additional names
2700
Party Location
Max 2
To specify the location of the named party
2800
Geographic Location
Max 1
To specify the geographic place of the named party
2900
Communication Contact Information
Max >1
To specify a communication contact number
EMS Loop
Repeat >1
3000
Employment Position
Max 1
To describe employment position
3100
Institutional Staff Information
Max >1
To provide information about number and type of staff in an institution
3200
Employment Status Information
Max 1
To specify status of employment
3300
Industry Code Identification
Max >1
To identify standard industry codes
3400
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
3500
Quantity Information
Max >1
To specify quantity information
3600
Yes/No Question
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
3700
Reference Information
Max >1
To specify identifying information
3800
Employee Leave Summary
Max 15
To provide summary information concerning the employee's leave records
3900
Income
Max 25
To provide type and amount of income obtained
4000
Contract Information
Max 1
To specify basic data about the contract or contract line item
4100
Contract Number Detail
Max 1
To specify contract or reference number and status
N9 Loop
Repeat >1
4200
Extended Reference Information
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
The N9 loop identifies a fund source and the percent contributed to the funding of the employment position described in the EMS loop at 2/3200.
4300
Percent Amounts
Max 1
To qualify percent amounts and supply percent amounts
N1 Loop
Repeat 1
4400
Party Identification
Max 1
To identify a party by type of organization, name, and code
The N1 loop identifies the employer for the position described in the EMS loop.
4500
Geographic Location
Max 1
To specify the geographic place of the named party
SES Loop
Repeat >1
4600
Academic Session Header
Max 1
To identify the particular academic session in which the activity which follows took place
4700
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
WLD Loop
Repeat >1
4800
Workload Detail
Max 1
To provide information on a workload task
4900
Party Identification
Max 1
To identify a party by type of organization, name, and code
The N1 segment identifies the entity for which the workload task is performed.
5000
Quantity Information
Max >1
To specify quantity information
5100
Date or Time or Period
Max >1
To specify any or all of a date, a time, or a time period
5200
Reference Information
Max >1
To specify identifying information
5300
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
5400
Yes/No Question
Max >1
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
5500
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.