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Transaction Set
in
X12 Release 008020

138 Educational Testing and Prospect Request and Report

Functional Group TT

X12F Finance Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Educational Testing and Prospect Request and Report Transaction Set (138) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used by educational institutions and employers to request and receive results of testing programs from testing services and prospective student information from prospect services. Each transaction may include one prospect's identification, demographic information, academic background, goals and preferences, test identification, testing conditions, scoring results, and test normalization analysis including national, regional, and local norms.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning SegmentMandatory
Max 1
To indicate the beginning of a transaction set
0300
Educational Record PurposeMandatory
Max 1
To indicate the type of educational record or information being requested or being sent and to specify conditions under which it is being requested or was sent
0400
Reference InformationMandatory
Max 1
To specify identifying information
The REF segment indicates the test-taker's identification number.
N1 Loop
Repeat 2
0500
Party IdentificationMandatory
Max 1
To identify a party by type of organization, name, and code
The N1 loop provides information about the sender and the intended receiver.
0600
Party Location
Max 1
To specify the location of the named party
0700
Geographic Location
Max 1
To specify the geographic place of the named party
0800
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed

Detail

Sequence
Segment
Name
Max use
IN1 Loop
Repeat 10
0100
Individual IdentificationMandatory
Max 1
To provide identification of an individual or entity
The IN1 loop provides information about the test-taker and related individuals who may have requested the testing or, if the test-taker is a minor, have approved the administration of the test.
0200
Individual Name Structure ComponentsMandatory
Max 10
To sequence individual name components for maximum specificity
0300
Reference Information
Max 5
To specify identifying information
0350
Entry and Exit Information
Max 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
0400
Demographic Information
Max 1
To supply demographic information
0500
Additional Individual Demographic Information
Max 1
To provide additional demographic information to the receiving school, institution, or agency to assist in identifying the particular student
0600
Language Use
Max 5
To specify language, type of usage, and proficiency or fluency
0700
Party Location
Max 1
To specify the location of the named party
0800
Geographic Location
Max 1
To specify the geographic place of the named party
0900
Communication Contact Information
Max 5
To specify a communication contact number
1000
Request for Information
Max >1
To identify a question and a reply
The RQS segments contain responses to questions about such topics as family income, college preferences, and other supplemental information. The RQS segment identifies the question and the test-taker's response.
1100
Statistical Category Analysis
Max >1
To specify statistical norms and related information associated with testing programs
The SCA segment describes demographic norms for the test-taker or other related individuals.
EMS Loop
Repeat 10
1200
Employment Position
Max 1
To describe employment position
The EMS loop provides employment information about the test-taker and related individuals.
1300
Party Identification
Max 1
To identify a party by type of organization, name, and code
1400
Date or Time or Period
Max 1
To specify any or all of a date, a time, or a time period
TST Loop
Repeat >1
1500
Test Score Record
Max 1
To provide information about national, regional, state, or local tests that a student has taken
The TST, DEG, SST, PCL and ATV loops provide information about the test-taker identified in the IN1 loop.
The TST loop describes the test results being reported or requested.
SBT Loop
Repeat >1
1600
Subtest
Max 1
To provide information about subtests that the student has taken
1700
Test Scores
Max 5
To provide scores on tests that a student has taken
1800
Message Text
Max >1
To provide a free-form format that allows the transmission of text information
The MSG segment contains the text of the essay component of a test.
RAP Loop
Repeat >1
1900
Requirement, Attribute, and Proficiency
Max 1
To identify requirements, attributes, and proficiencies of students and/or courses
The RAP segment identifies a specific proficiency, licensing requirement, etc. which the test or test component meets.
2000
Employment Position
Max 1
To describe employment position
The EMS describes a position the requirements for which the test or test component meets.
SCA Loop
Repeat >1
2100
Statistical Category Analysis
Max 1
To specify statistical norms and related information associated with testing programs
The SCA loop provides statistical analysis and norms for the test or test components.
2200
Field of Study
Max 1
To provide information about a course or field of study associated with an academic program
The FOS segment together with the SCA segment describe the predicted degree of success the test-taker might expect upon entering specific academic programs.
N1 Loop
Repeat 1
2300
Party Identification
Max 1
To identify a party by type of organization, name, and code
The N1 loop describes the testing center or the place where the test or test component was administered.
2400
Party Location
Max 1
To specify the location of the named party
2500
Geographic Location
Max 1
To specify the geographic place of the named party
2600
Administrative Communications Contact
Max 1
To identify a person or office to whom administrative communications should be directed
DEG Loop
Repeat 5
2700
Degree Record
Max 1
To provide information about an educational institution's academic award
The DEG loop describes the test-taker's academic degree goals and field of study interests.
2800
Field of Study
Max 5
To provide information about a course or field of study associated with an academic program
SST Loop
Repeat 10
2900
Student Academic Status
Max 1
To provide information concerning the student's eligibility to return to the reporting institution, enrollment status, residency for fee purposes, and date and type or status of high school graduation
The SST loop provides information about the high schools the student has or is attending, along with self-reported course work, credit hours, GPA, etc.
3000
Entry and Exit Information
Max 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
3100
Academic Summary
Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
3200
Field of Study
Max >1
To provide information about a course or field of study associated with an academic program
The FOS segments provide information about high school course work or subjects the test-taker has taken.
3250
Request for Information
Max >1
To identify a question and a reply
N1 Loop
Repeat 1
3300
Party Identification
Max 1
To identify a party by type of organization, name, and code
The N1 segment identifies the high school.
3400
Party Location
Max 1
To specify the location of the named party
3500
Geographic Location
Max 1
To specify the geographic place of the named party
3570
Communication Contact Information
Max 5
To specify a communication contact number
PCL Loop
Repeat 25
3600
Previous College
Max 1
To provide the receiving educational institution or agency with information concerning the student's previous postsecondary education experience
The PCL loop provides information about the test-taker's current or previous experiences at post-secondary institutions.
3700
Party Location
Max 1
To specify the location of the named party
3800
Geographic Location
Max 1
To specify the geographic place of the named party
3900
Entry and Exit Information
Max 1
To provide information concerning the entry into or withdrawal from a school, school program, school district, or postsecondary institution
4000
Field of Study
Max >1
To provide information about a course or field of study associated with an academic program
The FOS segment provides information about the course work or subjects that the test-taker has taken at post-secondary institutions.
DEG Loop
Repeat 10
4100
Degree Record
Max 1
To provide information about an educational institution's academic award
The DEG loop provides information about degrees, majors, minors, and fields of study which the test-taker has completed or pursued at post-secondary institutions.
4200
Academic Summary
Max 1
To provide summary information for an academic session, a postsecondary degree, or for the entire student academic record
4300
Field of Study
Max 30
To provide information about a course or field of study associated with an academic program
ATV Loop
Repeat >1
4400
Student Activities and Awards
Max 1
To identify the activities in which a student has been involved, awards and honors the student has received, significant achievements, including employment, or publications
The ATV loop describes the test-taker's activities, awards and accomplishments.
4500
Employment Position
Max 1
To describe employment position
4600
Date or Time or Period
Max 1
To specify any or all of a date, a time, or a time period
The DTP segment contains the date or range of dates that the test-taker participated in an activity.
4700
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.