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Transaction Set
in
X12 Release 008020

850 Purchase Order

Functional Group PO

X12M Supply Chain Subcommittee

This X12 Transaction Set contains the format and establishes the data contents of the Purchase Order Transaction Set (850) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the placement of purchase orders for goods and services. This transaction set should not be used to convey purchase order changes or purchase order acknowledgment information.

Heading

Sequence
Segment
Name
Max use
0100
Transaction Set HeaderMandatory
Max 1
To indicate the start of a transaction set and to assign a control number
0200
Beginning Segment for Purchase OrderMandatory
Max 1
To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
0400
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0500
Reference Information
Max >1
To specify identifying information
0600
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
0700
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
0800
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
0900
Pricing Information
Max >1
To specify pricing information
0950
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
1100
Sales Requirements
Max 5
To specify general conditions or requirements of the sale
1150
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
SAC Loop
Repeat >1
1200
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1250
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1400
Discount Detail
Max 20
To specify the exact type and terms of various discount information
1450
Installment Information
Max 1
To specify installment billing arrangement
1500
Date/Time Reference
Max 10
To specify pertinent dates and times
1800
Item Identification
Max 5
To specify basic item identification data
If segment LIN is used, do not use LIN01.
1850
Service Characteristic Identification
Max >1
To specify service characteristic data
1900
Product/Item Description
Max 200
To describe a product or process in coded or free-form format
2000
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
2100
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
2200
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
2300
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2400
Carrier Details (Routing Sequence/Transit Time)
Max >1
To specify the carrier and sequence of routing and provide transit time information
2500
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
2600
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2700
Marks and Numbers Information
Max 10
To indicate identifying marks and numbers for shipping containers
2760
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
2800
Restrictions/Conditions
Max 5
To specify restrictions/conditions (such as shipping, ordering)
2850
Tax Information
Max >1
To specify tax information
LDT Loop
Repeat >1
2855
Lead Time
Max 1
To specify lead time for availability of products and services
2858
Quantity Information
Max >1
To specify quantity information
2860
Text
Max >1
To specify textual data
2865
Reference Information
Max >1
To specify identifying information
AMT Loop
Repeat >1
2870
Monetary Amount Information
Max 1
To indicate the total monetary amount
2890
Reference Information
Max >1
To specify identifying information
2900
Date/Time Reference
Max 1
To specify pertinent dates and times
2920
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
FA1 Loop
Repeat >1
2930
Type of Financial Accounting Data
Max 1
To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation
2940
Accounting DataMandatory
Max >1
To specify the detailed accounting data
N9 Loop
Repeat 1000
2950
Extended Reference Information
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
2970
Date/Time Reference
Max >1
To specify pertinent dates and times
3000
Text
Max >1
To specify textual data
3050
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
3080
Electronic Format Identification
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat >1
3100
Party Identification
Max 1
To identify a party by type of organization, name, and code
3200
Additional Name Information
Max 2
To specify additional names
3250
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
3300
Party Location
Max 2
To specify the location of the named party
3400
Geographic Location
Max >1
To specify the geographic place of the named party
3450
Location ID Component
Max >1
To define types and values of a geographic location
3500
Reference Information
Max 12
To specify identifying information
3600
Administrative Communications Contact
Max >1
To identify a person or office to whom administrative communications should be directed
3650
Service Characteristic Identification
Max >1
To specify service characteristic data
3700
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
3800
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
3900
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
4000
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
4100
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4200
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
LM Loop
Repeat >1
4300
Code Source Information
Max 1
To transmit standard code list identification information
4400
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
SPI Loop
Repeat >1
4500
Specification Identifier
Max 1
To provide a description of the included specification or technical data items
4600
Reference Information
Max 5
To specify identifying information
4700
Date/Time Reference
Max 5
To specify pertinent dates and times
4800
Text
Max >1
To specify textual data
N1 Loop
Repeat 20
4900
Party Identification
Max 1
To identify a party by type of organization, name, and code
5000
Additional Name Information
Max 2
To specify additional names
5100
Party Location
Max 2
To specify the location of the named party
5200
Geographic Location
Max 1
To specify the geographic place of the named party
5300
Reference Information
Max 20
To specify identifying information
5400
Contact
Max 1
To identify a person or office to whom communications should be directed
5500
Text
Max >1
To specify textual data
CB1 Loop
Repeat >1
5600
Contract and Cost Accounting Standards Data
Max 1
To specify contract and cost accounting standards data
5700
Reference Information
Max 20
To specify identifying information
5800
Date/Time Reference
Max 5
To specify pertinent dates and times
5900
Lead Time
Max 1
To specify lead time for availability of products and services
6000
Text
Max >1
To specify textual data
ADV Loop
Repeat >1
6100
Advertising Demographic Information
Max 1
To convey advertising demographic information
6200
Date/Time Reference
Max >1
To specify pertinent dates and times
6300
Text
Max >1
To specify textual data

Detail

Sequence
Segment
Name
Max use
PO1 Loop
Repeat >1
0100
Baseline Item DataMandatory
Max 1
To specify basic and most frequently used line item data
PO102 is required.
0150
Item Identification
Max >1
To specify basic item identification data
0180
Service Characteristic Identification
Max >1
To specify service characteristic data
0200
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0250
Contract Information
Max 1
To specify basic data about the contract or contract line item
0300
Additional Item Detail
Max 25
To specify additional item-related data involving variations in normal price/quantity structure
0310
Pallet Type and Load Characteristics
Max 1
To identify the type and physical attributes of the pallet, and, gross weight, gross volume, and height of the load and the pallet
CTP Loop
Repeat >1
0400
Pricing Information
Max 1
To specify pricing information
0430
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
0450
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
0490
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
PID Loop
Repeat 1000
0500
Product/Item Description
Max 1
To describe a product or process in coded or free-form format
0600
Measurements
Max 10
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
0700
Paperwork
Max 25
To identify the type or transmission or both of paperwork or supporting information
0900
Item Physical Details
Max >1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
1000
Reference Information
Max >1
To specify identifying information
1050
Yes/No Question
Max 25
To identify and answer yes and no questions, including the date, time, and comments further qualifying the condition
1100
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
SAC Loop
Repeat >1
1300
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
1350
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
1370
Pricing Information
Max 1
To specify pricing information
1400
Conditions of Sale
Max 1
To specify general conditions or requirements and to detail conditions for substitution of alternate products
1420
Sales Requirements
Max >1
To specify general conditions or requirements of the sale
1600
Discount Detail
Max 20
To specify the exact type and terms of various discount information
1650
Installment Information
Max 1
To specify installment billing arrangement
1700
Tax Reference
Max >1
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
1800
F.O.B. Related Instructions
Max >1
To specify transportation instructions relating to shipment
1900
Destination Quantity
Max >1
To specify destination and quantity detail
2000
Additional Item Data
Max 5
To specify additional item details relating to variations between ordered and shipped quantities, or to specify alternate units of measures and quantities
2100
Date/Time Reference
Max 10
To specify pertinent dates and times
2350
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
2400
Carrier Details (Quantity and Weight)
Max 1
To specify the transportation details relative to commodity, weight, and quantity
2500
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
2600
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
2700
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
2760
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
2800
Marks and Numbers Information
Max 10
To indicate identifying marks and numbers for shipping containers
2890
Text
Max >1
To specify textual data
2900
Specification Identifier
Max >1
To provide a description of the included specification or technical data items
2910
Tax Information
Max >1
To specify tax information
2920
Restrictions/Conditions
Max >1
To specify restrictions/conditions (such as shipping, ordering)
QTY Loop
Repeat >1
2930
Quantity Information
Max 1
To specify quantity information
2940
Service Characteristic Identification
Max >1
To specify service characteristic data
SCH Loop
Repeat 200
2950
Line Item Schedule
Max 1
To specify the data for scheduling a specific line-item
The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of measurement code in the associated PO1 segment (PO103) and the sum of values of quantity (SCH01) should always equal the quantity ordered (PO102) in the PO1 segment.
2960
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
2970
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
2980
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
2990
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
3000
Reference Information
Max >1
To specify identifying information
PKG Loop
Repeat 200
3050
Marking, Packaging, Loading
Max 1
To describe marking, packaging, loading, and unloading requirements
3100
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
3200
Loop Header
Max 1
To indicate that the next segment begins a loop
LDT Loop
Repeat >1
3210
Lead Time
Max 1
To specify lead time for availability of products and services
3220
Quantity Information
Max >1
To specify quantity information
3230
Text
Max >1
To specify textual data
3240
Reference Information
Max 3
To specify identifying information
LM Loop
Repeat >1
3250
Code Source Information
Max 1
To transmit standard code list identification information
3260
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes
3270
Loop Trailer
Max 1
To indicate that the loop immediately preceding this segment is complete
N9 Loop
Repeat 1000
3300
Extended Reference Information
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
3320
Date/Time Reference
Max >1
To specify pertinent dates and times
3350
Measurements
Max 40
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
3400
Text
Max >1
To specify textual data
3450
Paperwork
Max >1
To identify the type or transmission or both of paperwork or supporting information
3480
Electronic Format Identification
Max >1
To provide basic information about the electronic format of the interchange data
N1 Loop
Repeat 200
3500
Party Identification
Max 1
To identify a party by type of organization, name, and code
3600
Additional Name Information
Max 2
To specify additional names
3650
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
3700
Party Location
Max 2
To specify the location of the named party
3800
Geographic Location
Max 1
To specify the geographic place of the named party
3830
Quantity Information
Max >1
To specify quantity information
3850
Location ID Component
Max >1
To define types and values of a geographic location
3900
Reference Information
Max 12
To specify identifying information
4000
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
4050
Service Characteristic Identification
Max >1
To specify service characteristic data
4060
Date/Time Reference
Max 1
To specify pertinent dates and times
4100
F.O.B. Related Instructions
Max 1
To specify transportation instructions relating to shipment
4150
Line Item Schedule
Max 200
To specify the data for scheduling a specific line-item
4200
Carrier Details (Quantity and Weight)
Max 2
To specify the transportation details relative to commodity, weight, and quantity
4300
Carrier Details (Routing Sequence/Transit Time)
Max 12
To specify the carrier and sequence of routing and provide transit time information
4400
Carrier Details (Equipment)
Max 12
To specify transportation details relating to the equipment used by the carrier
4500
Carrier Details (Special Handling, or Hazardous Materials, or Both)
Max 5
To specify transportation special handling requirements, or hazardous materials information, or both
4600
Marking, Packaging, Loading
Max 200
To describe marking, packaging, loading, and unloading requirements
LDT Loop
Repeat >1
4620
Lead Time
Max 1
To specify lead time for availability of products and services
4640
Marks and Numbers Information
Max 10
To indicate identifying marks and numbers for shipping containers
4660
Quantity Information
Max 5
To specify quantity information
4680
Text
Max >1
To specify textual data
4690
Reference Information
Max 3
To specify identifying information
SLN Loop
Repeat 1000
4700
Subline Item Detail
Max 1
To specify product subline detail item data
4750
Text
Max >1
To specify textual data
4800
Service Characteristic Identification
Max >1
To specify service characteristic data
4900
Product/Item Description
Max 1000
To describe a product or process in coded or free-form format
5000
Additional Item Detail
Max 104
To specify additional item-related data involving variations in normal price/quantity structure
5025
Measurements
Max >1
To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001)
5050
Commodity
Max >1
To identify a commodity or a group of commodities or a tariff page commodity
5130
Advertising Demographic Information
Max >1
To convey advertising demographic information
5150
Date/Time Reference
Max 10
To specify pertinent dates and times
5160
Pricing Information
Max 25
To specify pricing information
5170
Period Amount
Max 10
To indicate a quantity, and/or amount for an identified period
5180
Item Physical Details
Max 1
To specify the physical qualities, packaging, weights, and dimensions relating to the item
5190
Tax Reference
Max 3
To provide data required for proper notification/determination of applicable taxes applying to the transaction or business described in the transaction
N9 Loop
Repeat >1
5230
Extended Reference Information
Max 1
To transmit identifying information as specified by the Reference Identification Qualifier
5240
Date/Time Reference
Max >1
To specify pertinent dates and times
5250
Text
Max >1
To specify textual data
SAC Loop
Repeat 25
5260
Service, Promotion, Allowance, or Charge Information
Max 1
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
5270
Currency
Max 1
To specify the currency (dollars, pounds, francs, etc.) used in a transaction
5280
Pricing Information
Max 1
To specify pricing information
QTY Loop
Repeat >1
5290
Quantity Information
Max 1
To specify quantity information
5300
Service Characteristic Identification
Max >1
To specify service characteristic data
N1 Loop
Repeat 10
5350
Party Identification
Max 1
To identify a party by type of organization, name, and code
5400
Additional Name Information
Max 2
To specify additional names
5450
Individual Name Structure Components
Max >1
To sequence individual name components for maximum specificity
5500
Party Location
Max 2
To specify the location of the named party
5600
Geographic Location
Max 1
To specify the geographic place of the named party
5700
Location ID Component
Max >1
To define types and values of a geographic location
5800
Reference Information
Max 12
To specify identifying information
5900
Administrative Communications Contact
Max 3
To identify a person or office to whom administrative communications should be directed
5950
Service Characteristic Identification
Max >1
To specify service characteristic data
AMT Loop
Repeat >1
6000
Monetary Amount Information
Max 1
To indicate the total monetary amount
6100
Reference Information
Max >1
To specify identifying information
6120
Percent Amounts
Max >1
To qualify percent amounts and supply percent amounts
LM Loop
Repeat >1
6200
Code Source Information
Max 1
To transmit standard code list identification information
6300
Industry Code IdentificationMandatory
Max >1
To identify standard industry codes

Summary

Sequence
Segment
Name
Max use
CTT Loop
Repeat 1
0100
Transaction Totals
Max 1
To transmit a hash total for a specific element in the transaction set
The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.
0200
Monetary Amount Information
Max 1
To indicate the total monetary amount
If AMT is used in the summary area, then AMT01 will = TT and AMT02 will indicate total transaction amount as calculated by the sender.
0300
Transaction Set TrailerMandatory
Max 1
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.
Stedi is a registered trademark of Stedi, Inc. Stedi's EDI Reference and Mapping Guides are provided for marketing purposes and are free of charge. All names, logos, and brands of third parties listed on our site are trademarks of their respective owners (including “X12”, which is a trademark of X12 Incorporated). Stedi, Inc. and its products and services are not endorsed by, sponsored by, or affiliated with these third parties. Our use of these names, logos, and brands is for identification purposes only, and does not imply any such endorsement, sponsorship, or affiliation.